David Geffen School of Medicine at UCLAStudent Affairs Office Geffen Hall, Suite 200 885 Tiverton Drive, Box 951720 Los Angeles, CA 90095-1720
Phone: (310) 206-0434 Fax: (310) 794-9574
Choose your policy below:
Housing Information Release Jury Duty Care Connect Access Confidentiality Diversity
Student Transportation Policy
In order to attend our wealth of education at affiliate hospitals, community clinics and practices that encompass the learning environment at the David Geffen School of Medicine at UCLA, we require that every student have a reliable means of transportation. Although carpooling and public transportation are encouraged where available, there will be instances during your four years in medical school when a car is necessary. Therefore, we define a reliable means of transportation as owning an automobile that is fully functional.
Absences due to a lack of reliable means of transportation will not be excused, nor will learning sites be assigned according to lack of transportation.
All students will maintain a valid Driver’s License and insurance in accordance with California state law. Any student not meeting the above requirement for transportation will be subject to administrative action at the discretion of the Associate Dean of Student Affairs.
Accepted Students interested in campus housing must submit their housing application, and pay the non-refundable application fee on-line (https://housing.ucla.edu/my-housing/my-housing),
Housing Options: When allocated, you are nominated for priority housing provided you submit a housing application and complete the SIR/SLR by the allocation deadline of May 15th. If you receive and accept an offer for housing in Weyburn Terrace you will have the option to renew your contract up to two times, meaning you would be eligible to remain in the same space up to three years, provided there is no break in occupancy.
Updated August 2015: UCLA University Housing
Back to top
Student Access to Educational Records (FERPA)
Student Affairs Information Release Authorization Federal law clearly defines a student’s right to privacy and confidentiality and strictly limits the disclosure of any information from student records. Only “directory” information may be released. NO other information relating to student records may be released. The Federal government clearly defines “directory” information as name, current address, telephone number, major dates of attendance, and degrees and honors received.
It is the policy of the David Geffen School of Medicine at UCLA to provide the telephone numbers and addresses of medical students only for official business, i.e. to course chairs for school-related business; to the Association of American Medical Colleges, etc. The David Geffen School of Medicine at UCLA will not release any student’s telephone number or address to businesses or individuals for any other purpose.
It is the policy of the David Geffen School of Medicine at UCLA to confirm major, dates of attendance, expected date of graduation, and honors received. Your rights under the Family Rights and Privacy Act (FERPA) are the following:
1. You have the right to inspect and review your education records*. 2. You have the right to seek to amend your education records. 3. You have the right to control the release of information from your education records, except for official David Geffen School of Medicine at UCLA educational business.
Note: The Privacy Release Section on the UCLA Address Change (main campus) form is separate from this authorization form. Please read carefully before selecting a level of privacy. *Signed waivers to review letters of recommendation, etc., void rights to review where applicable
Jury Duty is a legal obligation, and the general guidelines below do not supersede the processes of any jurisdiction. Court processes may vary, so please contact the number on your summons should you have any questions. While the DGSOM can compose a letter on your behalf, it is your responsibility to mail the form and follow-up with the court. Only a letter or notification from the court serves as an exemption.
After the Jury Summons and Exemption Letter have been mailed, call the original Jury Service hotline telephone number, listed on the summons. Ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system.
You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and may require a long hold time. If your jury duty service in not placed on "hold" while the letter is being processed, it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.
Care Connect Access
After your administrator enrolls you in a CareConnect eLearning course, you must complete the online training at least one week before you arrive at UCLA in order to have access to CareConnect (our electronic health record system). Please note the following information about getting the required training and accessing CareConnect. Please see the CareConnect Training Requirements for full set-up instructions.
LAST REV DATE: 08/05/2015
Applies to all UCLA Healthcare “workforce members” including: employees, medical staff and other health care professionals; volunteers; agency, temporary and registry personnel; and trainees, house staff, students, and interns (regardless of whether they are UCLA trainees or rotating through UCLA Healthcare facilities from another institution).
It is the responsibility of all UCLA Healthcare workforce members, as defined above, including employees, medical staff, house staff, students and volunteers, to preserve and protect confidential patient, employee and business information.
The federal Health Insurance Portability Accountability Act (the “Privacy Rule”), the Confidentiality of Medical Information Act ( California Civil Code § 56 et seq.) and the Lanterman-Petris-Short Act ( California Welfare & Institutions Code § 5000 et seq.) govern the release of patient identifiable information by hospitals and other health care providers. The State Information Practices Act ( California Civil Code sections 1798 et seq.) governs the acquisition and use of data that pertains to individuals. All of these laws establish protections to preserve the confidentiality of various medical and personal information and specify that such information may not be disclosed except as authorized by law or the patient or individual.
Confidential Patient Care Information includes: Any individually identifiable information in possession or derived from a provider of health care regarding a patient's medical history, mental, or physical condition or treatment, as well as the patients and/or their family members records, test results, conversations, research records and financial information. (Note: this information is defined in the Privacy Rule as “protected health information.”)
Examples include, but are not limited to:
Confidential Employee and Business Information includes, but is not limited to, the following:
I understand and I acknowledge that:
Statement on Diversity & Inclusion
We, the David Geffen School of Medicine at UCLA, aim for excellence in all tenets of healthcare, including education, research, community engagement, and clinical care. We believe that the core values of diversity and inclusion are inseparable from our institutional goals. DGSOM leadership is committed to fostering an environment that celebrates the unique backgrounds, contributions, and opinions of each individual. Through fair and deliberate recruitment, hiring practices, promotions, admissions, and education, DGSOM will draw its talent from across the community and provide the highest quality of service to everyone we encounter. We believe in a system that supports outstanding faculty, fellows, residents, staff, and students with different perspectives and experiences. By a process of continual reevaluation, reflection, and shared responsibility, we are unwavering in our dedication to equality, communication, and respect. Adopted September 2012 by the UCLA Medical Student Council Adopted September 2012 by the UCLA School of Medicine Faculty Executive Committee
For additional information please see the Diversity, Inclusion & Outreach staff directory.
Because of our reliance on technology in our curriculum and day to day communications, all medical students atthe David Geffen School of Medicine at UCLA (UCLA, Drew, UCR, PRIME and MSTP) are required to:
Why the Mednet Email Account? David Geffen School of Medicine medical students receive Mednet accounts as they start their first year. To be eligible to receive a Mednet account, accepted students must complete the Mednet Accounts for Entering Medical Students Secret Word Submission form on the Accepted Student Checklist. Information about new accounts will be emailed. These requirements are in addition to UCLA and University of California Policies about the use of email and other IT Policies.