Planning animal research? Will you bring animals or maintain a breeding colony?
What to do first
ARC Certification (training).
Does your work involve bloodborne pathogens or recombinant DNA? Do you work with infectious agents, select agents or toxins, any human materials, or nonhuman primate materials? Do you test patients’ blood samples in your lab?
What to do first
Consultation with email@example.com.
Did you submit your chemical inventory? Need forms for documenting training? Preparing for an inspection?
What to do first
With the EH&S Laboratory Safety Program.
For Lab Safety Fundamentals for PIs & Supervisors at Worksafe.
Is your work considered a Clinical Trial or a Clinical Research Study?
What to do first
ResearchGo for a comprehensive overview of the processes for starting clinical research.
Do you already know which IRB you need to apply to?
What to do first
A CITI profile and search for necessary training courses (UCLA HIPAA course, Online Human Subjects Protection Training).
Do you own an open beam or embedded/enclosed laser system with maximum power of 5mW or greater? Will you use such a device?
What to do first
Yourself with the Laser and Photobiological Safety Program’s (LPS) New Lasers Set-Up Process.
For Laser Safety Fundamentals Training on Worksafe.
Do you maintain inventory of Radioactive Materials (RAM)?
What to do first
For New Radiation Worker Qualification Training and/or X-Ray Diffraction Safety Training on Worksafe.
Filling out permit applications for Radioactive Materials or Radiation-Producing Machines.
IIPP Factsheet Your Department will give you a copy of your customized IIPP.
UC Center for Excellence: Center for Laboratory Safety
The research safety and compliance paradigm at UCLA is complex. A variety of campus groups and services are at your disposal to help navigate the logic of research safety and compliance here. Read on to learn about the structure of research safety at UCLA and to find resources to get your lab set up as efficiently as possible.
View descriptions of the different groups and committee types below.
Chart Author: Nancy Wayne, PhD
This at-a-glance look at the structure for research safety at UCLA Demonstrates the relationships between campus leadership, policy oversight groups (Blue), and regulatory and compliance programs and services (green).
The safety and compliance committees (blue) formally promote safe work practices through review of research protocols, creation of policies and guidelines for regulated research categories, and work with corresponding safety programs to ensure the safe practice of research at UCLA. The Safety Oversight Committee advises the various faculty led committees and reports to the Chancellor of the University via the Vice Chancellor For Research. These committees are the PIs’ liaison to the campus and their advocate through all levels of regulation.
The Safety Programs (green) can be considered the operational arms of this structure. Researchers will interact directly with representatives from the safety programs during lab setup, research safety training, inspections, and safety consultations. During the protocol application process, EH&S will guide PIs through space commissioning and lab setup, and help labs understand how to meet compliance requirements.
Animal Research Committee (ARC)
The ARC is an independent research review committee mandated by the Animal Welfare Act and the PHS Policy on Humane Care and Use of Laboratory Animals (PHS Policy).
Radiation Safety Committee (RSC)
The RSC is responsible for ensuring the safe use of radiation in the research, clinical, and academic setting at UCLA. The RSC has four subcommittees: the Academic Radiation Safety Committee (ARSC), the Clinical Operations Radiation Safety Committee (CORSC), the Medical Radiation Safety Committee (MRSC), and the Radioactive Drug Research Committee (RDRC).
Institutional Biosafety Committee (IBC)
The IBC is responsible for establishing, monitoring, and enforcing policies and procedures involving hazardous biological materials and recombinant/synthetic nucleic acids to meet applicable federal, state, local and institutional regulations and guidelines.
Chemical & Physical Safety Committee (CPSC)
The CPSC focuses on chemical and physical hazards in research laboratories and is mandated to develop, recommend, update and maintain policies and procedures applicable to chemical and physical health and safety practices at UCLA in order to promote safe research practices.
Campus academic & clinical radiation safety committees
The RSC has four subcommittees: the Academic Radiation Safety Committee (ARSC), the Clinical Operations Radiation Safety Committee (CORSC), the Medical Radiation Safety Committee (MRSC), and the Radioactive Drug Research Committee (RDRC).
High Containment Laboratory Oversight Group
HCLOG monitors labs on campus operating at the highest level of biological containment.
Division of Laboratory Animal Medicine
Executive Director Jeff Goodwin leads DLAM’s mission of support to the UCLA research community through provision of the highest standards of animal care, regulatory compliance, and customer service. DLAM sets standards for animal resource operations by offering full-service animal healthcare, educational programs, and state-of-the-art veterinary consultation.
Radiation Safety Officer
The Radiation Safety Officer leads the EH&S Radiation Safety Program. The Radiation Safety Division (RSD) at UCLA EH&S is the operational arm of the Radiation Safety Committee.
The Biosafety Officer leads the campus EH&S Biological Safety Program, also known as Biosafety. Biosafety is a team of experts with various backgrounds in the biological sciences and focused training on personal, laboratory and environmental exposure prevention.
Chemical Hygiene Officer
The Chemical Hygiene Officer leads the campus EH&S Laboratory Safety Program. The Laboratory Safety team at EH&S is comprised of specialists from various scientific backgrounds providing support to labs for compliance with campus policies and safety regulations.
High Containment Director
The High Containment Director works with researchers working at the highest level of biological containment to prevent biological exposures to humans and the environment. Spaces designed for this work are commissioned and decommissioned by this person.
Operating under the Office of the Vice Dean for Research, Dr. Stephen Smale, the School of Medicine Research Safety Director, Erin Quinn, chairs the School of Medicine Safety Committee.
The SOM Safety Committee convenes quarterly to hear research safety and compliance updates from various campus research safety stakeholders. We’re strongly oriented to the structure defined above, and try to prioritize communication of updates from those groups. Our meetings also include periodic updates from Facilities Management, the OVCR, Emergency Preparedness, UCLA Sustainability, and UCLA Health.
These updates are published as minutes and are distributed by the core committee members, Department Safety Coordinators, to their home department researchers. DSCs maintain safety committees of their own at the department level and meet regularly to discuss updates in person.
Archives of SOM Safety Meeting Minutes from 2012 to the present (UCLA Logon required)
RSAWA is the administrative office that supports the faculty led research oversight committees. Administrators in that office are your best resource for protocol application questions.
Campus Environment, Health, and Safety will interact with researchers via one or more of their research safety programs (e.g., Laboratory Safety, Biosafety, Radiation/Laser Safety, Shop Safety, etc.). But there are many other programs in campus EH&S that are maintained in service to the campus community. These include UCLA Fire, Hazardous Waste, the campus Office of Emergency Management, and more.
The Health System EH&S professionals will be your resource if you work in licensed clinical spaces, including our UCLA hospitals. Waste management, injury reporting, and emergency management differs somewhat in spaces that follow the Health System’s practices.
Some common needs include:
The School of Medicine Emergency Coordinator, Mandy Ricketson, liaises between the Health System, campus, and the school. This role supports a workforce that is informed and prepared for a variety of incidents.
On the DGSOM Disaster webpage, view the Emergency Action Plan sections under the Workplace Preparedness tab to understand DGSOM emergency procedures. If you are assigned as a Warden, get more information or register for Warden Training.
A critical player in research safety, UCLA FM maintains building systems, performs renovations, repairs, and maintenance, offers custodial services, and coordinates grounds and recycling services. At the School level, the DGSOM community is served by Building Coordinators, security personnel, and Senior Administrative Manager Vilma Dawson, operating through the School of Medicine Dean's Office.
SOM Safety is here to support your research safety and compliance needs. The office works closely with Department Safety Coordinators, but Department Leadership is welcome to reach out directly with any other questions or requests.
Preparing to welcome a new faculty member or other independent PI? There are resources available to help with regulatory and compliance aspects of lab startup.
The EH&S Lab Portal team was created in 2017 to make starting a new lab or making changes to lab work easier on PIs. This consultation is available for onboarding, lab setup, renovations, and lab moves.
To benefit from this service:
For consultations with DGSOM researchers, campus EH&S, SOM Safety, and often the Department Safety Coordinator approach new faculty together in order to ensure needs at the campus, school, and department level are all addressed.
Departments are welcome to contact DLAM for animal research needs, such as housing or breeding colony maintenance, as early as the faculty recruitment process. It may be in your best interest to reach out before a candidate is selected, especially if candidate(s) plan to work extensively with or house a large number of animal research subjects.
Reach out to DLAM Executive Director Dr. Jeff Goodwin. After assessing specific researcher needs, other DLAM staff will be assigned to assist in research startup.
Converting spaces into labs requires knowledge of the specific regulations and campus policies for work with regulated hazardous materials. Even when design professionals are engaged, guidance from EH&S is invaluable in getting the work right the first time. EH&S Laboratory Safety offers space consultations to departments preparing to renovate space.
To benefit from this service:
At UCLA, Lab Safety Coordinators are the representatives in each laboratory who maintain all of the administrative regulatory and compliance needs. LSCs meet with inspectors, onboard new lab members, maintain documentation, and amend protocols. Each lab must name an LSC. Often a lab manager is named, but some PIs prefer to adopt this role themselves. Campus EH&S Laboratory Safety offers a variety of resources to support LSCs, and some Department Safety Coordinators offer LSC onboarding, as well.
Responsible to their home departments and advised by the DGSOM Research Safety Director, Department Safety Coordinators encourage the open communication of research safety and compliance updates to researchers in their home departments. They represent the interests of their departments to the school and work on projects that help achieve their department’s research safety and compliance goals.
The Research Safety Director provides resources and training to support several activities that are common responsibilities of Department Safety Coordinators. Departments have different needs, and an individual with personal awareness of those needs is best suited to meet them. These Resources are non-mandatory but offered as tools to help meet department research safety goals.
Looking for a solution that is not addressed here? This list can be expanded to meet needs as they arise by request of the Department Safety Coordinators or Department Leadership. Get in touch with SOMSafety@mednet.ucla.edu.
Updates arise between the quarterly meetings, and email communication within our group is one way to stay on track. The Safety Director publishes memos to the SOM Safety Committee monthly via the LabSafety listserv, with the intention that they be edited and forwarded on to Research contacts at the department level.
Campus News and Updates
Memo archive 2012 - present [available here]. (UCLA logon required)
Want to receive these updates? Please email SOMSafety@mednet.ucla.edu.
This loose framework is intended for Department Safety Coordinators to use to coordinate the administrative structure for safety in their home departments. It contains the basic elements of a strong safety program, which are distributed over quarters. It can be customized to better serve your department.
To learn more about this training checklist, please contact SOMSafety@mednet.ucla.edu.
The Research Safety Office coordinates a number of its own programs and events.
The Lab Coat Laundry Program was initiated to provide a laundry service to researchers free of charge in the interest of encouraging researchers to wear protective clothing. User-owned coats can be enrolled through the vendor’s retape process and laundered on a weekly basis at no cost to the lab.
In partnership with campus EH&S, the SOM Research Safety Office will begin to distribute new PPE to researchers. Eligibility Criteria - Contact LaboratorySafety@ehs.ucla.edu with questions.
Researchers are required to conduct lab-specific training together as a group on a regular basis. This requirement, outlined in the IIPP, is intentionally vague. Although that gives researchers freedom, some may prefer a little direction on topics and format. The training quiz on the Monthly Safety Training site is designed to make it easy for your lab to stay compliant on retraining by offering a consistent format and documentation of assessment.
At the MST website, you may:
Scheduled and emergency utilities outages will be communicated to researchers by various means - through their departments or schools and directly from Facilities. Use the information provided in that communication to understand the scope of the outage, and use the resource above to understand more about how a disruption in utility availability could mean for your work and safety.
A monthly standing recycling pickup of Bulky Item, Electronics, and large lab equipment waste is held in MRL and is a service provided to researchers in MRL, NRB, and Gonda. Follow the linked procedure to adhere to proper disposal and hazard communication practices for this process.
Biennially, the Research Safety Office collaborates with campus partners to coordinate a resource fair and vendor showcase targeted to serve the entire campus research community. More details on the 2018 Safety Fair coming soon!