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Universal Intake Process

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REGISTER YOUR COVID-19 RESEARCH PROJECTS

Registration of COVID related research across UCLA Health/DGSOM will ensure that we have a complete picture of the landscape, helping to focus our efforts. Whether you need resources yet or not, let us know what you are working on and where you are in your processes.

  1. REGISTER your project with the Dean's Office through the registration form. After registration you will also have an opportunity to request funding, biospecimens, UCLA Health Resources, and use of live SARS-CoV-2 virus. It is important to register even if you aren't requesting resources at this time.
  2. CONFIRM and save the registration number you receive at the end of your registration process. You'll need this number for any subsequent requests.
  3. REQUEST resources through one or more of the three application forms below. Do so only after you have registered your project (see step 1). If you have already registered your project, there is no need to register again.

BEGIN REGISTRATION →

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REQUEST RESOURCES

Please note: Applications for resources should NOT be submitted prematurely. To help us best plan the use of resources, only request resources when you know you will absolutley be using/needing them.

Request BSL3 Access for Live SARS-CoV-2 Virus Experiments

Perform experiments with live SARS-CoV-2 (independently or with assistance).

Have the following at the ready before starting the request process:

  • Biosketch
  • Biosafety rating

START APPLICATION →

Requests for Funding

Request research funding for clinical research, basic-translational, health equity studies.

Weekly Submission Deadline: Thursday at 5PM PST

The OCRC meets weekly to review and discuss proposals and requests. To be considered in the next week's session your finalized request forms must be submitted no later than Thursday at 5:00PM PST. 

Have the following at the ready before starting the request process:

  • Read full Request for Applications (RFA) →
  • Estimated total budget using the template provided →
  • If you need BSL-3 resources, HCUC approval is required.
  • If you need UCLA Health resources, SPFC approval is required.
  • Additional compliance approval forms (if applicable)

START APPLICATION →

Requests for UCLA Health Resources

Use this process to request UCLA Health patient or health care worker-related resources (trials, specimens, data, patient access).

  • Access suspected and confirmed UCLA Health COVID-19 patients
  • Access electronic medical record chart or data of those patients
  • Access remnant or research biospecimen collection of those patients
  • Planning any clinical research interventional trial (drug/device) for those patients
  • COVID population-based studies that overlap the UCLA Health population or UCLA healthcare workers

Have the following at the ready before starting the request process:

  • Biosketch
  • Study protocol
  • Schedule of events
  • IRB approval number (if applicable)
  • Additional funding source information

START CAFÉ APPLICATION →

Login to CAFÉ using your UCLA Active Directory (AD) account and select 'Start a New Application - COVID-19 SPFC Submission Form'. If you do not have an AD account, follow the instructions to register on the web site or find additional instructions on using CAFÉ here.

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