New Program Director Resources

Description: The program director is responsible for sustaining program accreditation and achieving high-quality performance outcomes.

• ACGME Common Program Requirements
• ACGME Learn Portal
  • Learning Path for New Program Directors (modules PC001 - 6)
  • An Introduction to the ACGME Accreditation Data System (ADS)
  • Responding to Citations
• ACGME Specialty-Specific Program Requirements
  • Step 1: Click on the "Specialty-Specific Program Requirements" link above
  • Step 2: Select your specialty
  • Step 3: From the right-hand side bar, click on "Program Requirements and FAQs and Applications" (as shown in the below screenshot)

•      Step 4: Select the correct version of your specialty's program requirements under the "Currently in Effect" section
• ACGME Specialty-Specific Milestones

Description: The program director is responsible for ensuring that all residents are evaluated in an effective and efficient manner, based on the ACGME milestones.  Program directors cannot conduct a resident evaluation program in isolation and must coordinate the involvement of trained faculty and the buy-in of educated residents and collaborate with the residency coordinator.

• ACGME Learn Portal
  • Introduction to the Milestones
• ACGME Milestones Guidebook (PDF)
• ACGME Specialty-Specific Milestones
  • Learning Path for New Program Directors- (PC004)

Description: The program director is responsible for identifying and implementing strategies for ensuring competent and high-performing program graduates.

• AMA GCEP
  • Suggested Training: Modeling a Supportive Learning Environment
    • If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact Yemi Shoroye or ME@mednet.ucla.edu for assistance.
• AMA Handbook: Accelerating Change in Medical Education Coaching (PDF)
• DGSOM Faculty Development Website

Description: The program director is responsible for working with the sponsoring institution and its affiliated training sites to ensure that the clinical learning environment promotes patient safety, quality and resident well-being.

• ACGME Clinical Learning Environment Review (CLER)
• ACGME Common Program Requirements
• AMA GCEP
  • Suggested Training: Creating a Safe and Effective Learning Environment
    • If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact Yemi Shoroye or ME@mednet.ucla.edu for assistance.
• Anonymous Communication to GME
  • The contents of the anonymous communication form will be shared with the DIO and Directors of GME at UCLA only, via a forms interface that we are unable to trace. Identifying information including IP addresses and location information CANNOT be traced back to you.
• MedHub Learn Portal
  • Suggested Training: Program Directors Work Hours
  • Step 1: Login to MedHub
  • Step 2: Click on the "Help" tab near the top right-hand corner of the screen (as shown in the screenshot below)

• • Step 3: Click on the "Learning Portal" tab (as shown in the below screenshot)

• • Step 4: Click on "Faculty Courses" 
  • Step 5: Scroll down to the "Program Directors Work Hours" module (#33)
• Mistreatment Incident Reporting Form (MIRF) Portal
• Safety Opportunities for Improvement (SOFI) Event Reporting System
• UCLA Behavioral Wellness Center (BWC)
• UCLA Office of Ombuds Services

Description: The program director is responsible for representing and demonstrating the value of the training program, and aligning the educational program with the overall clinical, administrative and research efforts of the department both in the “home” institution and the affiliate sites.

• GMEC Meetings
  • For more information, contact gme@mednet.ucla.edu
• UCLA GME Policies and Procedures Website

Description: The program director is responsible for compliance with sponsoring institution rules for eligibility,  selection and appointment of residents/fellows.

• AAMC ERAS Website
• ACGME Institutional Requirements
• ACGME Learn Portal
  • Equity Matters: Continuing Medical Education (CME) Learning Path
  • Equity Matters: Video Library
  • Equity Matters: Equity Practice Toolkit
  • Learning Path for New Program Directors (modules PC001 - 6)
• AMA GCEP
  • Suggested Training: Cultural Competency
    • If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact Yemi Shoroye or ME@mednet.ucla.edu for assistance.
• DGSOM Justice, Equity, Diversity, and Inclusion (JEDI) Website
• Holistic Review and Recruitment Strategies
• National Resident Matching Program (NRMP)
• UCLA GME Academic Due Process Policy (PDF)
• UCLA GME Expansion Committee
  • Step 1: Go to the UCLA GME Policies and Procedures Website
  • Step 2: Scroll down to the drop-down "E" section near the bottom of the page
  • Step 3: Click on "Expansion Committee"
• UCLA GME International Medical Graduate (IMG) Policy (PDF)
• UCLA GME Prospective Residents Website
• UCLA Behavioral Wellness Center (BWC)
• UCLA Eligibility, Selection, and Appointment Policy (PDF)
  • For more information, email Joan Cerera, DO Visa & Licensing
• UCLA Office of Disability Services

Suggested Publications:

• Guide to Medical Education in the Teaching Hospital, Association for Hospital Medical Education 2016
• Remediation of the Struggling Medical Learner, Jeannette Guerrasio

Description: Medical education knowledge, resident/fellow education; organizational development and practice; residency administration and improvement.

• ACGME Learn Portal
  • Learning Path for New Program Directors (modules PC001 - 6)
  • Mastering the Annual Program Evaluation
• ACGME Annual Surveys
  • Step 1: Log in to ACGME ADS
  • Step 2: Click on the "Reports" tab at the top of the screen
  • Step 3: Click on "Resident/Fellow and Faculty Surveys" under the "Reports" section
  • Step 4: Select the Academic Year for the report you want to view
  • Step 5: Click on the appropriate "View" icon next to the survey you want to view
• ACGME Program Directors' Guide to the Common Program Requirements
  • Residency (PDF)
  • Fellowship (PDF)
• APEs and ADS Recorded Sessions
  • Step 1: Log in to MedHub
  • Step 2: Click on "GME Breakfast/Lunch & Learn" from the "Resources/Documents" section (as shown in the below screenshot)
  • 
• GME Survey Data
  • Step 1: Log in to MedHub
  • Step 2: Click on "Program Accreditation" from the "Program Director Access" section in the middle of the page
  • Step 3: Click on the "APE" tab
  • Step 4: Click on the APE for the applicable academic year you want to view
  • Step 5: Scroll down to the "File Attachments" section
  • Step 6: Click on the file titled "UCLA_Aggregate_Annual_Survey_AY21-22" (or something similar to this, understanding that the AY will vary depending on the APE that you selected)
• MedHub Learn Portal
  • Suggested Training: Evaluation Reports
  • Step 1: Login to MedHub
  • Step 2: Click on the "Help" tab near the top right-hand corner of the screen (as shown in the screenshot below)
  • 
  • Step 3: Click on the "Learning Portal" tab (as shown in the below screenshot)
  • 
  • Step 4: Click on "Faculty Courses" 
  • Step 5: Scroll down to the "Reports" module (#24)
• Medical Board of California (MBC)
• Osteopathic Medical Board of California (OMBC)