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UC Office of the President Financial Accounting
Use this page to access Dean's Office hiring tools and UC Path management resources.
The University of California and the DGSOM require all administrative, clinical, research, or education-related personnel efforts deployed as a direct or indirect result of COVID-19 to be tracked, recorded, and reported in order to submit application for federal assistance. Use the resources below to access effort reporting and training tools.
Exempt personnel effort must be reported through an Excel-based timecard for faculty or timecard for staff as a percent of total daily effort deployed to the university COVID-19 response and submitted to the Dean's Office on a monthly basis.
Submission will serve as certification of time for State and UCOP COVID-19 effort reporting.
Non-exempt staff time deployed to COVID-19 response must be reported through the Huntington Business System (HBS) timekeeping system using the COVID enterprise project code.
The enterprise project code must reflect the location where effort was deployed: "COVID-Prep" for DGSOM or "COVID-Hospital" for staff redeployed to the Medical Center.
Watch a YouTube tutorial on how to complete the Exempt Faculty & Staff timecards.
Download a PowerPoint guide on how to use the Exempt Faculty & Staff timecards or applying the COVID enterprise project for Non-Exempt Staff.
Questions? Find the answer to your questions by reading our Frequently Asked Questions or submit a question through Ask DO Finance.
Use the Position Request Packet for new, replacement, and repurpose position requests.
All requests must be submitted by the last day of the month to be reviewed by the Dean's Office Hiring Committee the following month.
Watch a YouTube tutorial on how to complete this form.
Use the Compensation Request Form for equity requests, stipend requests, position reclassifications, and market salary adjustments.
Use the Position Transfer Request Form for transferring a position and all related duties to a different Department or Organization. You can also use the packet to request position de-activations.
Dean's Office position and compensation requests require that use of an electronic signature. See sample submissions for requesting a New Position, Replacement Position, or Repurposed Position.
Accessing the Dean's Office Shared Data in Cognos
Cognos Reporting for Financial Managers Slideset (Nov 2018)
Accessing the ODS No Funding Info Report
How to Check Your Department Suspense Redirect FAU
How to Direct Retro for Workstudy Slideset (Jan 2019)
Contact the Central Resource Unit for help
Navigate Budget & Funding Entry functions
Navigate Position Control and Position Administration functions
Navigate HCM & GL Transaction functions
Not finding what you need? Contact Megan Graves at MEGraves@mednet.ucla.edu for staff payroll support or Arlene Feliciano at AFeliciano@mednet.ucla.edu for faculty payroll support.
