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Reimbursement Deadlines

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  5. Reimbursement Deadlines

Reimbursement Deadlines

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Dean's Office Finance Home

> Budget & Reporting

> Dean's Office Commitments

    Request New Support

    Manage Your Commitments

    Reimbursement Deadlines

> Purchasing

    Requesting a Purchase

> Travel & Training

    Request Approval

    Book Travel

    Request Reimbursement

> UC Path & Payroll

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Reimbursement Deadlines

Requests for reimbursement must be submitted to Ask DO Finance by the published reimbursement deadlines in order to be transacted before the close of the fiscal quarter.

Reimbursement Deadlines

Q1+ Expenses (June-Sept)
Q2 Expenses (October-Dec)
Q3 Expenses (January-March)
Q4 Expenses (April-May)
October 31 - Reibursement requests due to Ask DO Finance 
January 31 - Reimbursement requests due to Ask DO Finance
April 30 - Reimbursement requests due to Ask DO Finance
June 30 - Reimbursement requests due to Ask DO Finance   

 

Expiring Commitments

Departments are responsible for tracking, monitoring, and managing their commitments, including reviewing end dates and expiration dates, requesting final reimbursement, and closing out the comimtment prior to the expiration date.

End Dates 

End Date is the date through which spend may occur. For example, if a commitment is set to end of June 30, ewn expenses should not be expensed on the assigned fund source or FAU and sought for reimbursement after June 30.

You may request extension by completing the Commitment Extension Request Form and submitting the form through Ask DO Finance. 

Expiration Dates

Expiration Date is the date through which final reimbursement can be submitted. The time between the end date and expiration date is intended to allow time to process expense transfers, clear encumbrances, submit final reimbursement, and close the commitment, including de-linking from the Dean's Office fund.

The expiration date will be automatically set to 3 months after the end date. 

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