The Grants Submission Unit (GSU) supports the grant application process, with particular emphasis on large and complex grants. Tools and services may include the provision of grant writing outlines and detailed checklists of required components, project management and multi-site coordination, review, and editing of grant narrative for consistency, clarity, and responsiveness to the FOA.
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Grants Project Manager
Open Office Hours
Location: CHS 43-367*
*Virtual appointments are also available
Grants Submission Unit Services
Grant Proposal and Document Management
In the cases of large proposals that advance the goals of CTSI, GSU provides hands-on management of the grant-writing process, including collecting biosketches, drafting and soliciting letters of support, and compiling resources and other boilerplate text.
CTSI's GSU can review all required components of the application, organize the collection, distribution, and completion of all documentation, as well as draft and distribute required templates. Some of these documents may include:
- Biosketches – Collection as well as review for accuracy and consistency.
- Letters of Support – Individualized for each recipient.
- The cast of Characters – is updated frequently to ensure all key personnel and important administrative staff contacts and their requirements. Documentation is provided.
- Tables and Organizational Charts – Formatting for consistency across the narrative.
- Facilities and Other Resources – Collating, updating, and drafting components.
- Boilerplate – CTSI's GSU can provide boilerplate language and examples of program project grant components such as administrative cores and overview sections.
Editing and Proofreading Grant Application
- Drafting grant writing outlines.
- Creating a detailed checklist of required components.
- Reviewing and editing documents to ensure responsiveness to the RFA, clarity, and internal consistency across all documents (i.e., ensuring personal statements in biosketches are accurately reflected in the application narrative as well as matched with the budget justification)
Personnel and expertise needed to pull together all pieces of your grant application.
- Meeting Initiation and scheduling w/ agenda preparation
- Meeting Minutes and Action Items
- Multisite and sub-award site coordination
- Fielding policy, application, and RFA questions
CTSI's GSU organizes brainstorming sessions with potential collaborators when researchers express interest in funding opportunities. Sessions can be in person or by web/teleconference. CTSI will also provide meeting minutes and action items/deliverables for distribution after each brainstorming session to help keep track of decisions made at each meeting.
Human Subjects and Clinical Trials Updates
The UCLA Clinical and Translational Science Institute (CTSI) Grants Submission Unit (GSU) has put together a number of tools and resources to clarify the new requirements for NIH applications regarding human subjects and clinical trial policies—and subsequent changes to the SF424 (Forms Version E or FORMS-E)—for applications on or after January 25, 2018. The resources are meant to help guide you through the requirements, based on the type of studies you are proposing within your application.
NIH Requirements & Regulatory Issues
- Authentication of Key Biological and/or Chemical Resources
- Cover Letters
- Facilities & Other Resources
- Human Subjects
- Letters of Intent
- Letters of Support
- Multi PI/PD Leadership Plan
- Vertebrate Animals