SHPEP 2025 Portal

Full engagement in mandatory activities, including attendance and arriving on time, are core principles that promote the professional development of healthcare professions students. This aligns with the expectations for students as they mature into fully-functioning, independent healthcare providers. In accordance with this philosophy, all Pathway Scholars are expected to adhere to the following attendance and participation guidelines:

Attendance Expectations:

• Scholars are prohibited from scheduling outside commitments such as work, school, or travel that could interfere with attending any part of the Pathway Program. 
• Scholars are expected to attend and participate in all aspects of the Pathway Program unless explicitly stated that an activity is optional. Attendance will be strictly monitored. 
• Scholars must be present for the entirety of each session, with a 10-minute grace period allowed only during the first two weeks of the program.
• Repeated instances of tardiness to any scheduled SHPEP event/activity will result in an absence. Repeated instances of excessive lateness may lead to further disciplinary action.

• If a scholar feels unwell or has a fever, they must submit an Absence Notification Form. The Program Manager will follow up directly with the scholar.

   

Consequences for Attendance Violations:
Failure to meet attendance expectations will result in the following disciplinary actions as part of the Professionalism Concern Process:

• A warning will be issued.
• A reprimand will be issued. This may impact the scholar’s eligibility for a letter of recommendation or certificate of completion for the Pathway Program.
• The scholar will be dismissed from the program at their own expense, including forfeiting any stipend if dismissed before a scheduled stipend release date. If a scholar is dismissed from a Pathway Program they also forfeit eligibility for any further program assistance (i.e., LOR, Alumni Personal Statement Clinics, Mock MMIS, scholarships, etc.)
• If the infraction is serious enough, the proper level of adjudication will be determined and may skip the system of consequences. 
   

How to Report Absences:

• Scholars must notify staff using the Absence Notification Form.
• After submission, staff will respond via email within 2 business days with either an approval or a request for additional information.
• The Program Manager will determine how missed activities/classes can be remediated to fulfill program requirements.

By adhering to this policy, scholars will help ensure a productive and professional learning environment for themselves and their peers.

As a SHPEP Scholar and future health professional, we expect you to demonstrate exceptional professionalism. The following are our expectations for the demonstration of professional behavior for all scholars in the Pathway Programs.  Any violation of these professionalism expectations will be addressed accordingly.

Professional Responsibility and Judgment

•   The UCLA/CDU SHPEP program is a full-time commitment. Participants cannot partake in any outside activities during my participation in the program. These activities include, but are not limited to, work, class, sports, conferences, activities, etc.
• Scholars are expected to be on time and attend all SHPEP mandatory activities. Scholars will have a maximum of three (3) absences, excused or unexcused, during the duration of the program
• Maintain attire appropriate for the professional setting.
• Contribute to a positive atmosphere in the classroom, team building activities, problem-based learning sessions that promotes optimal, respectful, and interactive learning.
• Full engagement and attention in all workshops, meetings, and panels. No utilizing phones or computers for non-SHPEP notes or work.
• Meet all educational and administrative responsibilities and deadlines in a timely fashion. This includes abiding by the Longitudinal Mentor Policies.
• Recognize limitations and seek help when in situations where expertise, knowledge, or level of experience is inadequate to manage the situation.
• Attend to your physical and emotional well-being, and work to support peers and other members of the community during difficult times in their academic, professional, and personal lives.
• Refrain from using any substance and/or medication in a manner that may compromise judgment, safety, or the ability to contribute to safe environment for all.

  
Honesty, Integrity, and Confidentiality

• Treat student/scholar records and any communications as confidential and follow compliance and confidentiality guidelines for social media and conversations in public places.
• Assume responsibility for mistakes made in a mature and honest manner and develop productive strategies for correcting them.
• Demonstrate academic and scholarly integrity.
• Provide constructive feedback to others to facilitate ongoing improvement of the curriculum and learning environment.

• Adhere to DGSOM’s Honor Code, Technical Standards, University and UCLA Housing policies, and UCLA Student Conduct Code.

   

Respect and Compassion for Others

• Be respectful of everyone, including lecturers, faculty, peers, interns, staff, and volunteers, with respect to their time, rights, values, religious, ethnicity, gender, sexual orientation, racial, and socioeconomic backgrounds. There is no tolerance for any behavior that discriminates against another individual or group of individuals.
• Communicate respectfully, respecting everyone’s right to hold differing opinions.
• Maintain appropriate relationships with lecturers, faculty, peers, interns, staff, and volunteers Demonstrate care and compassion for others.
• Seek to constructively approach conflict resolution with others.

Professionalism Concerns

• Scholars may be subject to dismissal from the program and removed from university housing by the Office of Outreach and Pathway Programs for disruptive or unprofessional behavior, repeated absences, or significant tardiness for course sessions.  Demonstration of exemplary or poor professionalism may also be reflected in scholar performance evaluations and any recommendation request in the future.

All students are expected to dress in professional manner and maintain a professional appearance at all times. In general, this means students should be dressed neatly and modestly.

General Clothing Appearance Guidelines

• Clothes should be clean and scholars themselves should demonstrate good personal hygiene.
• Students are expected to maintain a professional appearance and are asked to wear clothes that are appropriate for a professional academic environment.
• Very short shorts/skirts, tank tops or muscle tee-shirts, sweatpants, work-out attires, provocative or overly revealing clothes, graphic tees with profanity, or other similar casual clothing is considered inappropriate.
• Specific events/activities would require a business casual clothing dress code.
• Hats, bandannas, sweatbands or headgear may only be worn indoors if required for medical, safety, religious or cultural reason.
• Appropriate footwear is expected

I.D. Badges
I.D Badges are considered part of the required dress for all students.

• All students are expected to wear their identification badges during scheduled classes, events, and activities.
• I.D Badges are to be worn on the upper third of the body, with the person’s picture and name easily readable.
• Badges are not to be worn with the name and/or picture turned away from view. Badges shall not be defaced with stickers, pins or any other items as these can deactivate the badge proxy function.
   

An integral aspect of the pathway program is the Longitudinal Mentor connection. Scholars will be paired with a professional in the Healthcare Field for pathway program and beyond.

Expectations 

•  Scholars will meet bi-weekly with their mentor during the pathway program. Scholars cannot schedule meetings during or miss any section of the pathway program to meet with their mentor. All meetings must happen after or before designated Pathway Program sections.
• After the pathway program, it is expected that mentees and mentors meet once a semester.
• Communication. We expect scholars to be proactive with communication and respond to communication in a timely manner.
• Should any issues arise, please contact the Office of Outreach and Pathway Staff for options.

Note:

You will be paired with a mentor based on your Pre-Health goals. Mentors will not have a 100% match to all aspired traits. However, all mentors will be able to provide you with guidance, support, and institutional knowledge that will support scholars along their journey. As such, mentor switches will not be accommodated, unless absolutely necessary. 
 

Scholars will be placed two people per room. Every two rooms shares a bathroom, so the scholars will share a bathroom with up to 3 other people. 

Scholars will receive 3 meals a day for the duration of the program, except move-in and move-out day. 

Professionalism Concern Process
 

When program representatives (faculty, staff, interns, etc.) identifies a lapse in student professionalism, they will notify the Program Manager and/or Principal Investigator (PI) who will determine the course of action.  They may choose to provide the student with feedback on the specific behavior, and they may also choose to formally document and report the lapse using the Professionalism Concern Reporting Form. Once a Professionalism Concern Reporting Form is filed, the student will first meet with the Program Manager or PI to discuss the concerns and together, they will make a plan for remediation.
 

System of Consequences for lack of professionalism:

Persistent lack of professionalism of the group/individual both on campus and at the dorms will be addressed through a system of consequences.  

• A warning will be issued.
• A reprimand will be issued. This may impact the scholar’s eligibility for a letter of recommendation or certificate of completion for the Pathway Program.
• The scholar will be dismissed from the program at their own expense, including forfeiting any stipend if dismissed before a scheduled stipend release date. If a scholar is dismissed from a Pathway Program they also forfeit eligibility for any further program assistance (i.e., LOR, Alumni Personal Statement Clinics, Mock MMIS, scholarships, etc.)
• If the infraction is serious enough, the proper level of adjudication will be determined and may skip the system of consequences. 

Outlined below are examples of reasons why a scholar would be documented via the Professionalism Reporting Form, this is not an exhaustive list. It is up to the discretion of the program representatives to interpret cases of lack of professionalism.

• Unexcused absences
• Excessive lateness (15 minutes or more) to any of the scheduled Pathway Program events/activities (More than 3 instances)
• Sleeping in class
• Behaving disrespectfully in the hallways which includes cursing in front of staff and visitors, and talking loudly when there is signage asking to keep voices down
• Leaving the middle of a session/class for a long period of time and or not coming back
• Disregarding quite hours at the dorms
• Showing disrespect to any of the Pathway Program Staff, Faculty, Representatives, Pathway Tutors, Student Workers, or HCC Interns.

If the lapse in professionalism falls within the parameters of the University disciplinary system (e.g. plagiarism, falsification of documents, verbal or physical or sexual assault, or sexual harassment), the student will be referred to the appropriate University Disciplinary Body.

View Current UCLA COVID Guidelines.