UCLA GME Selective Service Registration Requirement Policy
SELECTIVE SERVICE REGISTRATION REQUIREMENT
Many of our sponsored ACGME‐accredited training programs include the West Los Angeles Veterans Affairs as a participating site. In order to train or work at a Veterans Health Administration facility, trainees in ACGME‐accredited as paid employees must provide evidence of registration in the Selective Service program, or evidence of exempt status issued by the Veterans Affairs’ Office of Academic Affiliations (OAA) through a Status of Information letter.
Requirement:
Almost all men ages 18‐25 who are U.S. citizens or are immigrants living in the U.S. are required to register with Selective Service. Citizens must register within 30 days of turning 18. Immigrants must register within 30 days of arriving in the U.S. (source https://www.usa.gov).
Please reference the attached documentation issued by the VA regarding this requirement.
Registration Exemptions include:
- Males born on or before December 31, 1959
- Non‐immigrant aliens on visas such as a student, visitor, tourist or diplomatic visas
- Non‐U.S. males who first entered the U.S. for the first time after their 26th birthday
- Individuals who were incarcerated, hospitalized or institutionalized during required registration period due to medical reasons or physical/mental incapacitation
- Cadets and Midshipmen at Service or Coast Guard.
- Members of Armed Forces on active duty.
- Seasonal agricultural workers on an H‐2A Visa
How to Verify Your Status:
Confirm your Selective Service Status at: https://www.sss.gov/Home/Verification
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If you have an exempt status you will be asked to provide a Status of Information Letter as part of your pre‐employment onboarding.
Exemption Process:
If you believe you meet criteria for an exemption:
The U.S. Government will issue exemptions only for trainees who meet the specific criteria listed below. Trainees who qualify for an exemption will need to submit a request for a Status Information Letter if they match to our program as part of the onboarding process.
- Males born on or before December 31, 1959
- Non‐immigrant aliens on visas such as a student, visitor, tourist or diplomatic visas
- Non‐U.S. males who first entered the U.S. for the first time after their 26th birthday
- Individuals who were incarcerated, hospitalized or institutionalized during required registration period due to medical reasons or physical/mental incapacitation
- Cadets and Midshipmen at Service or Coast Guard.
- Members of Armed Forces on active duty.
- Seasonal agricultural workers on an H‐2A Visa How to request a Status Information
Letter:
A Status Information Letter is a letter from the Selective Service System, which states the facts surrounding your registration with Selective Service. It states whether or not you are registered with the Selective Service System and whether or not you were required to register with Selective Service or if you are exempt from the registration requirement. You should provide as much information as possible. Many use the argument, “I didn’t know about the selective service.” However, not being aware of the law is not a supported reason. It is in the position of the Office of Human Resources Management (OHRM) that all U.S. Citizens and those residing in the U.S. should know the law of the land. The information you provide will be used to determine your registration status by the agency handling your case, not the Selective Service System. They will determine whether you have shown that your failure to register was not knowing and willful failure to register. In some agencies, an appeal process is available.
- Go to SSS.gov
- Click on “Forms”
- Scroll down and click “Status Information Letter Request”
- Complete form and send to the Selective Service System address located on the form