RAP 2025-2026 Portal

Step 1: Onboarding Survey

What it covers:

• Basic Scholar Information
• Program Needs
• Accommodations and Medical Needs
• Emergency Contacts and Insurance information
• Stipend Information

Where to find it: Sent Via Email

Completed

Step 2: Payment Works (Stipend)

When it will be available: 

You should have received this email already

What it covers:

Scholars will receive an email from Payment Works. This platform is used to
release scholar stipend via Zelle or Check (Choosing Zelle may allow the stipend to show up in your
account faster than a check).

When signing-up with Payment Works, please make sure

1. The scholar name and address exactly match as the information submitted via the
   onboarding Survey. If it does not match, please the scholar needs to send an updated
   name or address to Sheryl Diaz immediately.
2. The phone OR email address the scholar is nominating should be the same as the one
   linked to their Zelle account

Where to find it:

 Sent via email from "Payment Works"

Due: Friday, August 8, 2025 at Noon PST

Step 3: Waivers and Agreements

When it will be available: 

Office of Outreach and Pathway Programs staff will send it to you on Tuesday, August 5, 2025. 

What it covers:

• Confidentiality Statement - MedNet
• Form Access Request Non-Employee - RAP
• Confidentiality Statement
• Course Materials Agreement
• General – Waiver of Liability, Assumption of Risk, and Indemnity Agreement
  • Unfortunately, we cannot make the waiver for a whole year, so we have to separate it into Quarters (Fall, Winter, Spring, Summer) so it may feel like you are signing the same agreements 4 times, but they all cover different date ranges. 

Where to find it: 

Sent via email.  Email subject is: "Complete with DocuSign: RAP 2025-2026 WAIVERS and AGREEMENTS" from "DocuSign."

Due: Wednesday, August 13, 2025 at Noon PST

STEP 4: HIPAA Training

When it will be available:

Please use this link to complete the 15-minute HIPAA Training.

HIPAA Training

What you need to do: 

Once you complete your 15-minute training, please take a screenshot of your certificate and please email it to uclarap@mednet.ucla.edu

How to receive your certificate

On the website, please click “If you need a temporary ID Please Click Here” 

The next page should pop-up to put your information. Then the certificate should be able to be created. 

Due: Wednesday, August 13, 2025 at Noon PST

Step 5: BCPM Calculator

When it will be available: Available in the link below. Please include all courses on every transcript of higher education should be included, including any classes that were retaken.

BCPM GPA Calculator Excel File - Please input your classes into this excel file

AMCAS® Course Classification Guide - A reference guide incase you need to understand how to classify your classes

Please upload the completed Excel File here

Due: Friday, August 22, 2025 at Noon PST

Step 6: COVID Vaccination and Medical Clearance Forms - UCLA Health Shadowing

When it will be available: Already available, please see below. 

What it covers:

COVID Vaccination Information

All PREP participants must be up to date on COVID-19 vaccinations or submit a written religious or medical exception request. 

UCLA students, faculty, staff and others who work, live or study on campus or at other UCLA facilities need to be fully vaccinated (and up to date on boosters) — with limited medical exceptions and accommodations based on disabilities or religious beliefs, as well as temporary deferrals for those who are pregnant or have recently had COVID-19 by June 1, 2024. You are considered up to date on vaccines when you have received an updated COVID-19 vaccine recommended by the Centers for Disease Control and Prevention:

• People aged 12 years and older who got previous COVID-19 vaccine(s):
  • People aged 12 years and older who got COVID-19 vaccines before September 12, 2024, should get 1 updated Pfizer-BioNTech, Moderna, or Novavax COVID-19 vaccine.

Upload your COVID-19 Vaccination Card or submit a written religious or medical exception request:

• If you have multiple cards, please consolidate the pictures onto one word document and submit them as only 1 Document.

  • Your name should be clear in the photos

     

Submit your Covid-19 Vaccination Card or Religious or Medical Exemption Here

Due: Monday September 2, 2025 at Noon PST

All students are expected to dress in professional manner and maintain a professional appearance at all times. In general, this means students should be dressed neatly and modestly.

General Clothing Appearance Guidelines

• Clothes should be clean and scholars themselves should demonstrate good personal hygiene.
• Students are expected to maintain a professional appearance and are asked to wear clothes that are appropriate for a professional academic environment.
• Very short shorts/skirts, tank tops or muscle tee-shirts, sweatpants, work-out attires, provocative or overly revealing clothes, graphic tees with profanity, or other similar casual clothing is considered inappropriate.
• Specific events/activities would require a business casual clothing dress code.
• Hats, bandannas, sweatbands or headgear may only be worn indoors if required for medical, safety, religious or cultural reason.
• Appropriate footwear is expected

I.D. Badges
I.D Badges are considered part of the required dress for all students.

• All students are expected to wear their identification badges during scheduled classes, events, and activities.
• I.D Badges are to be worn on the upper third of the body, with the person’s picture and name easily readable.
• Badges are not to be worn with the name and/or picture turned away from view. Badges shall not be defaced with stickers, pins or any other items as these can deactivate the badge proxy function.
   

An integral aspect of the pathway program is the Longitudinal Mentor connection. Scholars will be paired with a professional in the Healthcare Field for pathway program and beyond.

Expectations 

•  Scholars will meet bi-weekly with their mentor during the pathway program. Scholars cannot schedule meetings during or miss any section of the pathway program to meet with their mentor. All meetings must happen after or before designated Pathway Program sections.
• After the pathway program, it is expected that mentees and mentors meet once a semester.
• Communication. We expect scholars to be proactive with communication and respond to communication in a timely manner.
• Should any issues arise, please contact the Office of Outreach and Pathway Staff for options.

Note:

You will be paired with a mentor based on your Pre-Health goals. Mentors will not have a 100% match to all aspired traits. However, all mentors will be able to provide you with guidance, support, and institutional knowledge that will support scholars along their journey. As such, mentor switches will not be accommodated, unless absolutely necessary. 
 

Professionalism Concern Process
 

When program representatives (faculty, staff, interns, etc.) identifies a lapse in student professionalism, they will notify the Program Manager and/or Principal Investigator (PI) who will determine the course of action.  They may choose to provide the student with feedback on the specific behavior, and they may also choose to formally document and report the lapse using the Professionalism Concern Reporting Form. Once a Professionalism Concern Reporting Form is filed, the student will first meet with the Program Manager or PI to discuss the concerns and together, they will make a plan for remediation.
 

System of Consequences for lack of professionalism:

Persistent lack of professionalism of the group/individual both on campus and at the dorms will be addressed through a system of consequences.  

• A warning will be issued.
• A reprimand will be issued. This may impact the scholar’s eligibility for a letter of recommendation or certificate of completion for the Pathway Program.
• The scholar will be dismissed from the program at their own expense, including forfeiting any stipend if dismissed before a scheduled stipend release date. If a scholar is dismissed from a Pathway Program they also forfeit eligibility for any further program assistance (i.e., LOR, Alumni Personal Statement Clinics, Mock MMIS, scholarships, etc.)
• If the infraction is serious enough, the proper level of adjudication will be determined and may skip the system of consequences. 

Outlined below are examples of reasons why a scholar would be documented via the Professionalism Reporting Form, this is not an exhaustive list. It is up to the discretion of the program representatives to interpret cases of lack of professionalism.

• Unexcused absences
• Excessive lateness (15 minutes or more) to any of the scheduled Pathway Program events/activities (More than 3 instances)
• Sleeping in class
• Behaving disrespectfully in the hallways which includes cursing in front of staff and visitors, and talking loudly when there is signage asking to keep voices down
• Leaving the middle of a session/class for a long period of time and or not coming back
• Disregarding quite hours at the dorms
• Showing disrespect to any of the Pathway Program Staff, Faculty, Representatives, Pathway Tutors, Student Workers, or HCC Interns.

If the lapse in professionalism falls within the parameters of the University disciplinary system (e.g. plagiarism, falsification of documents, verbal or physical or sexual assault, or sexual harassment), the student will be referred to the appropriate University Disciplinary Body.

View Current UCLA COVID Guidelines.