Program Director Resources
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The Graduate Medical Education Office at UCLA has created this resource page for new Program Directors in consideration of the AAMC's seven Core Entrustable Professional Activities (EPAs) as listed below. Within each EPA section is a list of resources specific to that EPA, while an aggregated list of resources are listed in alphabetical order in the "Recommended Resources" section.
Core Entrustable Professional Activities (EPAs):
Description: The program director is responsible for sustaining program accreditation and achieving high-quality performance outcomes.
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ACGME Specialty-Specific Program Requirements
- Step 1: Click on the "Specialty-Specific Program Requirements" link above
- Step 2: Select your specialty
- Step 3: From the right-hand side bar, click on "Program Requirements and FAQs and Applications" (as shown in the below screenshot)
- Step 4: Select the correct version of your specialty's program requirements under the "Currently in Effect" section
- ACGME Specialty-Specific Milestones
Description: The program director is responsible for ensuring that all residents are evaluated in an effective and efficient manner, based on the ACGME milestones. Program directors cannot conduct a resident evaluation program in isolation and must coordinate the involvement of trained faculty and the buy-in of educated residents and collaborate with the residency coordinator.
Description: The program director is responsible for identifying and implementing strategies for ensuring competent and high-performing program graduates.
- AMA GCEP
- Suggested Training: Modeling a Supportive Learning Environment
- If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
- Suggested Training: Modeling a Supportive Learning Environment
- AMA Handbook: Accelerating Change in Medical Education Coaching (PDF)
- DGSOM Faculty Development Website
Description: The program director is responsible for working with the sponsoring institution and its affiliated training sites to ensure that the clinical learning environment promotes patient safety, quality and resident well-being.
- ACGME Clinical Learning Environment Review (CLER)
- ACGME Common Program Requirements
- AMA GCEP
- Suggested Training: Creating a Safe and Effective Learning Environment
- If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
- Suggested Training: Creating a Safe and Effective Learning Environment
- Anonymous Communication to GME
- The contents of the anonymous communication form will be shared with the DIO and Directors of GME at UCLA only, via a forms interface that we are unable to trace. Identifying information including IP addresses and location information CANNOT be traced back to you.
- MedHub Learn Portal
- Suggested Training: Program Directors Work Hours
- Step 1: Log in to MedHub
- Step 2: Click on the "Help" tab near the top right-hand corner of the screen (shown in the screenshot below)
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Step 3: Click on the "Learning Portal" tab (shown in the screenshot below)
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Step 4: Click on "Faculty Courses"
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Step 5: Scroll down to the "Program Directors Work Hours" module (#33)
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Safety Opportunities for Improvement (SOFI) Event Reporting System
Description: The program director is responsible for representing and demonstrating the value of the training program, and aligning the educational program with the overall clinical, administrative and research efforts of the department both in the “home” institution and the affiliate sites.
- GMEC Meetings
- For more information, visit the "Expansion Committee" subsection on the GME Policies and Procedures webpage.
Description: The program director is responsible for compliance with sponsoring institution rules for eligibility, selection and appointment of residents/fellows.
- AAMC ERAS Website
- ACGME Institutional Requirements
- ACGME Learn Portal
- AMA GCEP
- Suggested Training: Cultural Competency
- If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
- Suggested Training: Cultural Competency
- DGSOM Justice, Equity, Diversity, and Inclusion (JEDI) Website
- Holistic Review and Recruitment Strategies
- National Resident Matching Program (NRMP)
- UCLA GME Academic Due Process Policy (PDF)
- UCLA GME Expansion Committee
- For more information, visit the "Expansion Committee" subsection on the GME Policies and Procedures webpage.
- UCLA GME International Medical Graduate (IMG) Policy (PDF)
- UCLA GME Prospective Residents Website
- UCLA Behavioral Wellness Center (BWC)
- UCLA Eligibility, Selection, and Appointment Policy (PDF)
- For more information, email Joan Cerera, DO Visa & Licensing
- UCLA Office of Disability Services
Suggested Publications:
- Guide to Medical Education in the Teaching Hospital, Association for Hospital Medical Education 2016
- Remediation of the Struggling Medical Learner, Jeannette Guerrasio
Description: Medical education knowledge, resident/fellow education; organizational development and practice; residency administration and improvement.
- ACGME Learn Portal
- ACGME Annual Surveys
- Step 1: Log in to ACGME ADS
- Step 2: Click on the "Reports" tab at the top of the screen
- Step 3: Click on "Resident/Fellow and Faculty Surveys" under the "Reports" section
- Step 4: Select the Academic Year for the report you want to view
- Step 5: Click on the appropriate "View" icon next to the survey you want to view
- ACGME Program Directors' Guide to the Common Program Requirements
- APEs and ADS Recorded Sessions
- Step 1: Log in to MedHub
- Step 2: Click on "GME Breakfast/Lunch & Learn" from the "Resources/Documents" section (as shown in the below screenshot)
- GME Survey Data
- Step 1: Log in to MedHub
- Step 2: Click on "Program Accreditation" from the "Program Director Access" section in the middle of the page
- Step 3: Click on the "APE" tab
- Step 4: Click on the APE for the applicable academic year you want to view
- Step 5: Scroll down to the "File Attachments" section
- Step 6: Click on the file titled "UCLA_Aggregate_Annual_Survey_AY21-22" (or something similar to this, understanding that the AY will vary depending on the APE that you selected)
- MedHub Learn Portal
- Suggested Training: Evaluation Reports
- Step 1: Log in to MedHub
- Step 2: Click on the "Help" tab near the top right-hand corner of the screen (shown in the screenshot below)
- Step 3: Click on the "Learning Portal" tab (shown in the screenshot below)
- Step 4: Click on "Faculty Courses"
- Step 5: Scroll down to the "Reports" module (#24)
Recommended Resources (by category):
Equity, Diversity and Inclusion
Licensure
Management Tools
- AMA GCEP Website
If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
- MedHub
Policies
Professional Development
- AMA GCEP Website
If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
- ACGME Learn Portal
- AMA Handbook (PDF)
- DGSOM Faculty Development Website
- Holistic Review and Recruitment Strategies (Video)
Recruitment
Reporting Resources for Trainees
- Anonymous Communication to GME Form
The contents of the anonymous communication form will be shared with the DIO and Directors of GME at UCLA only, via a forms interface that we are unable to trace. Identifying information including IP addresses and location information CANNOT be traced back to you.
- Mistreatment Incident Reporting Form (MIRF)
- Safety Opportunities for Improvement (SOFI) Event Reporting System
- UCLA Office of Ombuds Services
- UCLA Title IX Office
Wellness
- Physician Wellness Committee
For information on UCLA Health's Physician Wellness Committee, please contact Karen Miotto (kmiotto@mednet.ucla.edu). - UCLA Behavioral Wellness Center
Frequently Asked Questions (FAQs)
Specialty-specific program requirements can be found on the ACGME website.
Process
Step 1 - Complete the Complement Increase Request Form and the Funding Documentation Template. Submit both forms to the GME Director for review by the Enrollment Committee. All forms must be submitted 2 weeks prior to the scheduled committee meeting in order to be considered for review. Please contact the GME office for the date of the next Enrollment Committee meeting.
Step 2 - The UCLA Enrollment Committee reviews the overall rationale and financing/resources of the request. If approved by the committee, the request and supporting documentation is presented at the following GMEC meeting.
Step 3 - The UCLA GMEC assesses the educational content, impact and objectives of the request. If approved by the GMEC, applicants will be notified.
Step 4 - Programs may submit a request for the new program to the ACGME.
Requests to specific ACGME / RRC's must not be made until after approval by the Enrollment Committee and the GMEC. No residents or fellows should be hired or made promises for positions until there has been approval by each group noted above.
- If your program is considering to interview any international medical graduates (IMGs) or visa holders, each prospective applicant must be reviewed and approved by GME first. Please utilize the IMG/Visa Holder Request Form (also saved in the GME Forms folder under the Resources/Documents column on the MedHub homepage) for each applicant along with the supporting documents and submit them for review to GME@mednet.ucla.edu.
- For more information, please visit the DGSOM Visa & Licensing webpage.
- Anonymous Communication to GME Form
- The contents of the anonymous communication form will be shared with the DIO and Directors of GME at UCLA only, via a forms interface that we are unable to trace. Identifying information including IP addresses and location information CANNOT be traced back to you.
- Mistreatment Incident Reporting Form (MIRF) Portal
- Safety Opportunities for Improvement (SOFI) Event Reporting System
- UCLA Office of Ombuds Services
- UCLA Title IX Office
The UCLA Office of Disability Services can assist with questions regarding disability accommodations.
For information on UCLA Health's Physician Wellness Committee, please contact:
Karen Miotto (kmiotto@mednet.ucla.edu)
Please visit the Behavioral Wellness Center's website for more information.
Please contact the DIO (Nelson SooHoo, M.D.) for consultation prior to placing a trainee on leave or taking an Academic Disciplinary Action.
- Please view the Academic Due Process Policy for detailed information.
The Union contract may be accessed via UCnet.
Please visit the Physician's Aid Association and/or view their PDF brochure for more information.
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