Program Directors and Coordinators

Read the Accreditation Council for Graduate Medical Education (ACGME) welcome message to program directors and coordinators. 

Go to ACGME 

Graduate medical education staff

Quick Links 

Program Director & Faculty Resources

Physicians practicing in a federal or state facility that are required to obtain an individual DEA registration are exempt from paying the DEA registration fee (Section 1301.21 of Title 21, Exemption from fees). Please fill out the online application.

Access online application 

Address

For house staff who receive mail in the UCLA Medical Center House Staff Mail Room, Room B711 RRUCLA Medical Center is to be used as the campus address. All others should use their department address.

UCLA Medical Center, 757 Westwood Plaza, Los Angeles, CA 90095

 
Registration Classification
  • Mark the box indicating 'Practitioner' and add 'M.D.' or D.D.S.' as appropriate.
  • Do NOT check the box for order forms.
  • This is NOT for prescriptions.
Certification for Fee Exemption

To be completed by the applicant's program director or department chair.

Licensure Policy

Residents will be required to sign a statement at the time of appointment, acknowledging that they understand and will comply with the UCLA GME Medical Licensure Policy (Revised February 2022)

Read the Medical Licensure Policy (PDF)  

Non-Compliance 

Residents and fellows will be notified when they commence training that their appointment will be contingent upon compliance with California physician licensure requirements.

Residents and fellows who fail to meet California physician licensure requirements by the start date of their training program will not be appointed. For trainees enrolled in ACGME accredited programs at UCLA, failure to comply with California physician licensure requirements will result in administrative action per the Academic Due Process Policy.

Read the Academic Due Process Policy (PDF) 

Training programs are required to notify the California Medical Board or Osteopathic Board in the event of a change in status for trainees working under a PTL within 30 days of the event, including but not limited to resignation, termination, or any disruption in training.

All residents and fellows who participate in Post-Graduate training in Accreditation Council for Graduate Medical Education (ACGME) accredited programs must comply with State of California Physician Licensure requirements. 

California Medical Board Licensing Requirements

Osteopathic Medical Board Licensing Requirements

Read UCLA's GME Licensing Exam Policy 

USMLE STEP 1 & 2/COMLEX Level 1 & 2
  • Incoming PGY 1 residents are required to take and pass the first two steps of the applicable Licensing Exam, either USMLE or COMLEX, to be eligible for employment at UCLA.
  • Trainees starting at the PGY 2 level from an outside institution must pass all three steps of the Licensing Exam prior to the start of training at UCLA.
USMLE STEP 3

Failure to pass all steps of the US Medical Licensing Exam and obtain a full and unrestricted Medical License in accordance with Medical Board Licensing regulations will result in automatic suspension in accordance with the Academic Due Process Policy.

Read the Academic Due Process Policy (PDF) 

 

Program Director & Faculty

A Program Letter of Agreement (PLA) is required for all rotations, regardless of length of time.  GME requires the UCLA PLA template for outcoming and incoming rotations.

An Affiliation Agreement (AA) is required between UCLA and the Participating site for every experience.

Please follow these guidelines when preparing your PLA:

  • The PLA templates can be found in the "Resources/Documents/Forums" section of MedHub.
  • A current PLA (completely signed) must be in place before sending residents/fellows to the participating site.
  • The administrative contact listed must be somebody who is functioning as a residency coordinator; cannot be the associate director or a faculty member.
  • Goals and objectives of the rotation must incorporate the ACGME competencies.
  • After the program director has signed, submit to the Marie Hugley in the GME Office to obtain the other UCLA signatures. Do not submit directly to the DIO.

Please follow the process for initiating the AA:

  • Verify whether an AA exists already here.
  • If there is no AA in place, request one here.
  • The Dean’s Office will work with you to finalize an AA with the other institution.

Program Coordinator Resources

The Educational Commission for Foreign Medical Graduates (ECFMG) assesses the readiness of IMGs to enter US residency or fellowship programs that are accredited by the ACGME. ECFMG certification is one of the eligibility requirements to take Step 3 of the USMLE, as well as to obtain a license to practice medicine in the U.S. Applicants wishing to be certified by ECFMG must meet medical education credential requirements and examination requirements, including USMLE Steps 1 and 2 (CS and CK).

Only the clinical J-1 visa sponsored by ECFMG is acceptable when applying to an ACGME accredited training program at UCLA. H1B visas will be considered if the applicant is a graduate from an LCME-accredited US or Canadian Medical School, or from a college of osteopathic medicine in the US, accredited by the American Osteopathic Association Commission on Osteopathic College Accreditation (AOACOCA).

View the complete policy

ECFMG Certification & J-1 Visa Sponsorship
Educational Commission for Foreign Medical Graduates
3624 Market Street
Philadelphia, PA 19104
(215) 386-5900
http://www.ecfmg.org/

USMLE
3750 Market Street
Philadelphia, PA 19104-3190
Telephone: (215) 590-9700
http://www.usmle.org/

California Medical Board
2005 Evergreen Street, Suite 1200
Sacramento, CA 95815
(916) 263-2382 phone
http://www.mbc.ca.gov/

 

Approved by the GMEC on 04/27/2020

Program Coordinator

Before submitting a new PLA, the approval request below must be submitted to the Marie Hugley. Once approved, you will be notified by the GME office as to what action needs to be taken.

Please follow these guidelines when preparing your PLA:

  • PLA templates can be found in the Resources/Documents folder on MedHub.
  • A current PLA (completely signed) must be in place before sending residents/fellows to the participating site.
  • The administrative contact listed must be somebody who is functioning as a residency coordinator; cannot be the associate director or a faculty member.
  • Goals and objectives of the rotation must incorporate the ACGME competencies.
  • After the program director has signed, submit to Marie Hugley to obtain the other UCLA signatures. Do not submit directly to the DIO.