Department or Unit-wide Flexwork Request Process

This process applies to department CAOs/business-unit leaders at the DGSOM who are seeking to submit department- or unit-wide proposals for flexwork.

There is a different process for individual employee-initiated requests (that information is available here).

Deadline for initial submission: August 31, 2021

1. Begin by downloading the “Hybrid and Remote Workplace Model Plan and Approval Form” (Word doc). Use this form to collect and refine your information. Once ready, you'll be uploading this information into the Qualtrics submission in step #4 below.
2. CAOs/business-unit leaders should complete the Department Telework Employee Data Collection Tool (download excel file).
   1. You will be attaching this spreadsheet as part of your Qualtrics submission in step #4 below.
   2. When completing the file, refer to the following resources:
      1. Eligibility criteria
      2. Tools and trainings
      3. Flexwork FAQs
3. Chairs and CAOs should review the completed file together.
4. Submit the information you collected in the Word version of the “Hybrid and Remote Workplace Model Plan and Approval Form” via Qualtrics (form here). The deadline for submission is August 31, 2021.
5. Submissions are routed to the appropriate Employee Relations manager as well as Dean’s Office HR (Shawn Kang, Sr Director of HR Strategy) for review.
6. Once the review is completed, the submitter will be notified.
7. The department/business unit leader (or delegate) will then access the Service Now system to trigger Telework Agreements with individuals who have been approved to participate in telework arrangements as part of their “Hybrid and Remote Workplace Model” proposal.
8. Approved proposals will be re-evaluated on an annual basis and renewed as appropriate.