Program Director Resources

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Resources For Your Success

The Graduate Medical Education Office at UCLA has created this resource page for new Program Directors in consideration of the AAMC's seven Core Entrustable Professional Activities (EPAs) as listed below. Within each EPA section is a list of resources specific to that EPA, while an aggregated list of resources are listed in alphabetical order in the "Recommended Resources" section.

resources

Core Entrustable Professional Activities (EPAs):

Description: The program director is responsible for sustaining program accreditation and achieving high-quality performance outcomes.

 

ACGME Specialty-Specific Program Requirements

Description: The program director is responsible for ensuring that all residents are evaluated in an effective and efficient manner, based on the ACGME milestones.  Program directors cannot conduct a resident evaluation program in isolation and must coordinate the involvement of trained faculty and the buy-in of educated residents and collaborate with the residency coordinator.

 

Description: The program director is responsible for identifying and implementing strategies for ensuring competent and high-performing program graduates.

 

Description: The program director is responsible for working with the sponsoring institution and its affiliated training sites to ensure that the clinical learning environment promotes patient safety, quality and resident well-being.

 

  • ACGME Clinical Learning Environment Review (CLER)
  • ACGME Common Program Requirements
  • AMA GCEP
    • Suggested Training: Creating a Safe and Effective Learning Environment
      • If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
  • Anonymous Communication to GME
    • The contents of the anonymous communication form will be shared with the DIO and Directors of GME at UCLA only, via a forms interface that we are unable to trace. Identifying information including IP addresses and location information CANNOT be traced back to you.
  • MedHub Learn Portal
    • Suggested Training: Program Directors Work Hours
    • Step 1: Log in to MedHub
    • Step 2: Click on the "Help" tab near the top right-hand corner of the screen (shown in the screenshot below)
MedHub Help Tab

  • Step 3: Click on the "Learning Portal" tab (shown in the screenshot below)

MedHub Learning Portal Tab

Description: The program director is responsible for representing and demonstrating the value of the training program, and aligning the educational program with the overall clinical, administrative and research efforts of the department both in the “home” institution and the affiliate sites.

 

Description: The program director is responsible for compliance with sponsoring institution rules for eligibility,  selection and appointment of residents/fellows.

 

 

Suggested Publications:

  • Guide to Medical Education in the Teaching Hospital, Association for Hospital Medical Education 2016
  • Remediation of the Struggling Medical Learner, Jeannette Guerrasio

Description: Medical education knowledge, resident/fellow education; organizational development and practice; residency administration and improvement.

 

GME Breakfast/Lunch & Learn Link in MedHub
  • GME Survey Data
    • Step 1: Log in to MedHub
    • Step 2: Click on "Program Accreditation" from the "Program Director Access" section in the middle of the page
    • Step 3: Click on the "APE" tab
    • Step 4: Click on the APE for the applicable academic year you want to view
    • Step 5: Scroll down to the "File Attachments" section
    • Step 6: Click on the file titled "UCLA_Aggregate_Annual_Survey_AY21-22" (or something similar to this, understanding that the AY will vary depending on the APE that you selected)
  • MedHub Learn Portal
    • Suggested Training: Evaluation Reports
    • Step 1: Log in to MedHub
    • Step 2: Click on the "Help" tab near the top right-hand corner of the screen (shown in the screenshot below)
MedHub Help Tab
  • Step 3: Click on the "Learning Portal" tab (shown in the screenshot below)
MedHub Learning Portal Tab
  • Step 4: Click on "Faculty Courses"
  • Step 5: Scroll down to the "Reports" module (#24)

Recommended Resources (by category):

Equity, Diversity and Inclusion

Licensure

Management Tools

  • AMA GCEP Website
    If you are experiencing trouble logging into your GCEP account with your AMA username and password, please contact the GME Office for assistance.
     
  • MedHub

Policies

Professional Development

Recruitment

Reporting Resources for Trainees

Wellness

  • Physician Wellness Committee
    For information on UCLA Health's Physician Wellness Committee, please contact Karen Miotto (kmiotto@mednet.ucla.edu).
  •  
  • UCLA Behavioral Wellness Center

Frequently Asked Questions (FAQs)

DGSOM resident talking to a faculty mentor
DGSOM resident talking to a faculty mentor

Specialty-specific program requirements can be found on the ACGME website.

Process

Step 1 - Complete the Complement Increase Request Form and the Funding Documentation Template. Submit both forms to the GME Director for review by the Enrollment Committee. All forms must be submitted 2 weeks prior to the scheduled committee meeting in order to be considered for review. Please contact the GME office for the date of the next Enrollment Committee meeting.

Step 2 - The UCLA Enrollment Committee reviews the overall rationale and financing/resources of the request. If approved by the committee, the request and supporting documentation is presented at the following GMEC meeting.

Step 3 - The UCLA GMEC assesses the educational content, impact and objectives of the request. If approved by the GMEC, applicants will be notified.

Step 4 - Programs may submit a request for the new program to the ACGME.

Requests to specific ACGME / RRC's must not be made until after approval by the Enrollment Committee and the GMEC. No residents or fellows should be hired or made promises for positions until there has been approval by each group noted above.

  • If your program is considering to interview any international medical graduates (IMGs) or visa holders, each prospective applicant must be reviewed and approved by GME first. Please utilize the IMG/Visa Holder Request Form (also saved in the GME Forms folder under the Resources/Documents column on the MedHub homepage) for each applicant along with the supporting documents and submit them for review to GME@mednet.ucla.edu.
  • For more information, please visit the DGSOM Visa & Licensing webpage.

The UCLA Office of Disability Services can assist with questions regarding disability accommodations.

For information on UCLA Health's Physician Wellness Committee, please contact:
Karen Miotto (kmiotto@mednet.ucla.edu)

Please visit the Behavioral Wellness Center's website for more information.

 

Please contact the DIO (Nelson SooHoo, M.D.) for consultation prior to placing a trainee on leave or taking an Academic Disciplinary Action.

The Union contract may be accessed via UCnet.

Please visit the Physician's Aid Association and/or view their PDF brochure for more information.

Have additional questions?

Email the GME team

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