Dean's Office Hiring Resources
Dean's Office Hiring Resources
START HERE
All requests begin with Ask DO HR
Prepare the required documents below, then submit your request through Ask DO HR, our online form. Use this form for both Dean’s Office and Health System-managed positions that are funded by the Dean's Office.
Submit a Request through Ask DO HR
PREPARE YOUR REQUEST
Position requests · Replacement or repurpose hires · Compensation requests
Position Requests
For a new position, replacement hire, or repurposed position.
- Complete the DGSOM Position Request Packet and Essential Position Justification Form
- Attach an approved, classified job description.
- Attach a current organizational chart and proposed chart, if applicable.
- Submit your request through Ask DO HR.
Compensation Adjustment Requests
A compensation adjustment request is used to request a temporary stipend (see form for qualifying reasons), an equity or market adjustment review, or to reclassify a position.
- Complete the Compensation Request Form and watch our YouTube tutorial for information on how to complete this form.
- Attach a current organizational chart.
- For equity requests, market adjustments and reclassifications, include current and proposed job descriptions.
- Submit your request through Ask DO HR.
To learn more about the process for compensation requests, view the position request workflow here.
Job Descriptions
Click here to validate you are using a classified job description.
Note: Do not make changes to a JD that has already been classified. Any changes should be submitted to HR for review by attaching the current JD and a draft document reflecting the proposed updates. If you need to have your job description classified, contact DOHR@mednet.ucla.edu.
Org Charts
Org charts should contain information for each position in your department, including incumbent name, position title code, and working title. Include whether the position is vacant or filled. Click here for a downloadable org chart template.
HOW POSITION REQUESTS ARE REVIEWED
View the FY27 Hiring Committee Calendar & Quick Reference Guide
One starting point, two review paths
Requests must be submitted by the last day of the month to be reviewed by the Hiring Committee the next month. To learn more, view the position request workflow here.
Dean's Office managed positions
Submit through Ask DO HR
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Reviewed by DO Finance
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Reviewed by DGSOM Hiring Committee
Health System managed positions, funded by the Dean's Office
Submit through Ask DO HR
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Reviewed by DO Finance
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Reviewed by Health System Strategic Resources Committee (SRC)