County & VA Affiliation Management
LA County & VA Affiliations
The Dean's Office manages annual funding from Veteran's Affairs of Greater Los Angeles and LA County affiliates at Harbor-UCLA Medical Center, Olive View-UCLA Medical Center, and LAC+USC Medical Center. These affiliation agreements include funding for housestaff and physician services.
Guidance & Standard Operating Procedures
FY25 Housestaff Budget Tool - Use this tool to model the financial impact to your DGSOM department for the CIR-SEIU collective bargaining agreement, reimbursements from our affiliates at the VA and LA County, and cost sharing with the UCLA Health System. *Updated with FY25 data*
Housestaff Funding Guidance - This guidance establishes a standard practice for ACGME accredited housestaff funding options and how to properly establish, update, and make funding corrections.
LA County MSAA Financial Guidance - This guidance describes the division of roles and responsibilities for financial management of staff, faculty, and housestaff funded by the annually approved MSAA between the UCLA DGSOM and County of Los Angeles.
Financial Management
County of Los Angeles (MSAA)
- MSAA FY25 Budget v. Actuals Report - Use this report to see how your year-to-date MSAA expenditures compare to approved budgets by line item. This report will be updated monthly. Current data as of March 2025.
- MSAA FY24 Budget v. Actuals Closeout Report - Review department budget-to-actuals performance for the final FY24 fiscal year, as well as any financial transactions performed by department as part of annual closeout procedures.
- FY25 Housestaff FTE Budget - The MSAA provides funding for approved DGSOM programs to rotate at County sites and will reimburse for coverage up to the approved FTEs.
- UCPath Funding Entry Instructions - UCPath funding entries must be updated prior to the start of the fiscal year and include the correct fund number to avoid suspended payroll.
- Requesting New County Funds - When adding or amending UCLA purchased physician services in the MSAA, Dean's Office Finance must be contacted prior to negotiations, assessment of costs, or initiation of services. Contact YDavis@mednet.ucla.edu.
Veteran's Affairs
- VA FY25 Housestaff Reimbursed-to-Actuals Report - Use this report to see how your FY25 year-to-date housestaff expenditures on the VA fund compare to actual prior year reimbursements. This report will be updated quarterly. Current data as of December 2024.
- VA FY24 Final Housestaff Reimbursed-to-Actuals Report - View your department's full-year FY24 expenditures on the VA fund compared to the calculated reimbursement reimbursement.
- FY25 Daily Rate - VA funding is based on a daily rate that is calculated by the DGSOM GME Office and approved by OAA.
- Internal Guidance on VA Billing for Housestaff Rotations - Learn how billing works for the VA contract and departmental responsibilities. This guidance is intended for DGSOM Departments (Finance and GME).
- FY25 Housestaff FTE Budget - Funding is determined based on actual rotations to the VA.
- TIF Mapping Instructions - TIF expenses are not allowable on the VA fund and should be mapped to a discretionary DGSOM department FAU.
Points of Contact
- For payroll transactions, see the list of Harbor and Olive View UC Path Initiators and Approvers
- For financial management, contact Yadira Davis, Finance Manager for Contracts & Affiliates, YDavis@mednet.ucla.edu
- For housestaff payroll, contact Felecia Chriss, GME Housestaff Principal Analyst, FChriss@mednet.ucla.edu
- For faculty payroll, contact Arlene Feliciano, Director of DGSOM Academic Personnel, AFeliciano@mednet.ucla.edu