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Your Dean's Office Purchasing team is here to ensure your order requests are in compliance with UCLA policy, provide guidance on vendor selection and purchasing policy, and validate that your purchase and reimbursement requests are complete prior to submission to Corporate Financial Services for transaction.
Who are We? Check out our Organizational Chart to meet the team!
If you are a Dean's Office employee or customer, all purchase and reimbursement requests must be submitted through the Procurement Portal.
Place your orders in advance. Allow 5 business days for purchase requests under $5,000, up to 4 weeks for purchases over $5,000 but less than $500,000, and up to 12 weeks for purchases over $500,000.
Submit all required information. Follow our how-to guides below to ensure you are submitting all required documentation to avoid processing delays.
Questions about the Procurement Portal? View our Frequently Asked Questions (FAQs).
The Dean's Office uses Transcepta e-invoicing for all non-travel & entertainment invoices. This means that the Dean's Office will not accept paper or emailed invoices for non-travel & entertainment purchases. Travel & entertainment invoices and supporting documentation must be submitted through the Procurement Portal.
Questions about Transcepta? View our Letter to UCLA Purchase Requestors for information on the system, or Letter to Vendors to transition your business onto Transcepta.
You can place an order for Amazon purchases through two options:
You can order UCLA At Your Service (AYS) catering by completing an AYS Order Form and submitting it through the Procurement Portal. To access the AYS Order Form and instructions on how to submit your request through the Procurement Portal, see our how-to guide here.
The process for purchasing gift cards will depend on whether the recipient is a UCLA employee or not. For UCLA employees, use the Employee Recognition Request Form. For non-employees, use the Gift Card Request Form:
You can order office supplies by selecting items in Office Depot's business website and then placing your order request through the Procurement Portal. To start selecting your items, log into the Office Depot business website using the UCLA browser username and password. Once you have selected your catalog items, submit your order request through the Procurement Portal. Find detailed instructions, including Office Depot business website information, here.
There are 3 types of parking. Select the type of parking that applies to you to download a request form and how-to guide:
