Dean's Office Purchasing

You can place an order for Amazon purchases through two options:

1. Request Purchase through the Procurement Portal - Place the purchase request through the Procurement Portal, including a link to each item in the Catalog # section. See step-by-step instructions here. Once the order has been placed, expect 1-5 day shipping depending on the item and whehter the item qualifies for Prime 2-day shipping.
2. Request Reimbursement - Place the order through your personal account and request the reimbursement through the Procurement Portal. When submitting your request for reimbursement, include a business justification for the purchase. If the purchase was for an event, include the event name and date.

You can order UCLA At Your Service (AYS) catering by completing an AYS Order Form and submitting it through the Procurement Portal. To access the AYS Order Form and instructions on how to submit your request through the Procurement Portal, see our how-to guide here.

UCLA business cards should be designed using a specific vendor, Castle Press, and then submitting the required information to the Procurement Portal. To start drafting your business cards and submit your order request, follow our business card how-to guide.

The process for purchasing gift cards will depend on whether the recipient is a UCLA employee or not. For UCLA employees, use the Employee Recognition Request Form. For non-employees, use the Gift Card Request Form:

1. Employee Recognition Request Form - Download and complete the Employee Recognition Request Form, and upload the completed form into the Procurement Portal to place your gift card order for UCLA employees.
2. Gift Card Request Form for non-UCLA employees - Download and complete the Gift Card Request Form, and upload the completed form into the Procurement Portal to place your gift card order for non-UCLA employees.

You can request hardware & software purchases by contacting the Dean's Office IT Business Relationship Manager (BRM), who will ensure your request meets compliance and technology requirements and will provide you with a price quote. After receiving your price quote, place your purchase request through the Procurement Portal. To get started, access our hardware & software purchase request how-to guide to contact your BRM and understand the steps to submit your purchase request.

Requirements for requesting honorarium will vary based on whether the recipient is a UCLA employee or non-employee.

1. For UCLA Employees - Contact your department Human Resources office for payment request, including the recipient's name, UID, purpose of payment, criteria for selection, amount to be paid (gross or net of taxes), and FAU.
2. For non-UCLA Employees - Honorarium for non-UCLA employees must include a check request for payment. Follow our how-to guide on requesting honorarium payment to get started. Honorarium requests should be submitted to the Purchasing team at least 6 weeks in advance of the desired check disbursement date.

You can order office supplies by selecting items in Office Depot's business website and then placing your order request through the Procurement Portal. To start selecting your items, log into the Office Depot business website using the UCLA browser username and password. Once you have selected your catalog items, submit your order request through the Procurement Portal. Find detailed instructions here , including Office Depot business website information.

There are 3 types of parking. Select the type of parking that applies to you to download a request form and how-to guide:

1. Courtesy Parking - On event date, visitors pick up passes from the main kiosk
2. Event Parking - On event date, visitors name the event to the parking attendant at the kiosk.
3. Parking Recharge - Purchase Requestors pick up the parking passes at the Transportation Office and distribute to visitors prior to the event date.

Sponsorship refers to financial or in-kind support given to an event, organization or activity in exchange for acknowledgement, recognition or promotion. The Dean, Vice Deans, or faculty with discretionary funding may contribute sponsorship. Requesting sponsorship requires the requestor to complete a Transmittal Letter, UCLA Sponsorship Form, and possibly obtain logo authorization and an attendees list prior to submitting the request through the Procurement Portal. Follow our detailed instructions on how to submit a request for sponsorship.

Sponsorship requests should be submitted to the Purchasing team at least 4 weeks in advance of the desired payment date.

Stipends can be paid to students in connection with educationally-related activities undertaken by the student and is not considered wages or salary. Requesting a check for student stipends requires the requestor to complete W-9 forms and to submit a request through the Procurement Portal. Stipend requests should be submitted to the Purchasing team at least 6 weeks in advance of the desired check disbursement date

You can find instructions on submitting a request for student stipends using the student stipend request how-to guide.

See here for a detailed overview of the student stipend process.