• Gryphon Login
  • MyCourses
  • Alumni
  • UCLA Health
  • Contact Us
Academic Affairs

Academic Affairs

Academic Affairs
  • About Us
    • Overview
    • Events
    • Leadership
    • Events
  • Academic Salary
  • Academic Review
  • Academic Forms & Resources
  • Equity and Diversity Inclusion
  • Open Searches
  • Gryphon Login
  • MyCourses
  • Alumni
  • UCLA Health
  • Contact Us

Academic Affairs

Academic Review

  1. Home
  2. Academic Affairs
  3. Academic Review

Academic Review

Share this

The Office of Academic Affairs for the David Geffen School of Medicine provides the review and approval of academic recruitment, appointment, merit, and promotion actions, as well as review, approval, and implementation of annual departmental budgets for Health Sciences Compensation Plan faculty.


Policies and Guides

Search and UC Recruit Information

  • ABCs OF DOSSIER PREPARATION
  • Academic Acions Quick Reference Chart
  • Affiliate LOU Templates
  • Curriculum Vitae Preparation Guide
  • Dossier Order
  • Dossier Submission Deadline Dates 2020-2021
  • Dossier Submission Deadline Dates 2021-2022
  • Extramural Evaluators Biosketch Sample (Word Document)
  • Evidence of Success - All Series
  • Five Significant Publications Requirements
  • HS Clinical Series - Examples of Creativity
  • Junior Faculty Guide to a Successful Career
  • Junior Faculty Guide to a Successful Career - HS Clinical Series
  • Notice to Professional Researchers
  • Notice to Principal Investigators
  • Policy for Change in Series for Assistant Professors
  • RC Nominations (Word Document)
  • Specialist and Project Scientist Comparison Chart

  • Campus Policies
    • EDI Faculty Search Process Policy Memorandum
    • Guiding Principles for Search Waivers
    • Search and Recruit Clarification Document
  • DGSOM Academic Personnel Resources

 



            

Data Summary Coversheets and Pages

Assistant Professor:
  • Assistant Professor Coversheet
  • Assistant Professor Fourth-Year Appraisal Coversheet
  • Assistant Professor Data Summary (Word Document)
  • Assistant Professor Vote Page (PDF Document)
  • Assistant Professor Vote Page (Word Document)
  • Four-Year Review Data Summary (Word Document)
  • Mentoring Guidelines
  • Mentoring Form (Word Document)
Associate and Full Professor:
  • Appointment Coversheet
  • Change in Department Coversheet (Word Document)
  • Change in Series Coversheet (Word Document)
  • Five-Year Review Coversheet (Word Document)
  • Further Above Scale Advancement Coversheet (Word Document)
  • Joint Appointment Coversheet (Word Document)
  • Merit Equity Review Coversheet (Word Document)
  • Merit Increase Coversheet (Word Document)
  • Merit to Step VI and Above Scale Coversheet (Word Document)
  • Promotion Coversheet (Word Document)
  • Associate and Full Professor Data Summary (Word Document)
  • Five-Year Review Data Summary (Word Document)
  • Merit Equity Review Data Summary (Word Document)
Professional Research Series:
  • Assistant Research Coversheet
  • Associate and Full Research Coversheet
  • Associate and Full Research Change in Department Coversheet (PDF Document)
  • Associate and Full Research Further Above Scale Coversheet (PDF Document)
  • Associate and Full Research Joint Appointment Coversheet (Word Document)
  • Associate and Full Research Merit to 6 and Initial Above Scale Coversheet (PDF Document)
  • Associate and Full Research Merit Coversheet (Word Document)
  • Associate and Full Research Promotion Coversheet (PDF Document)
  • Assistant Research Vote Page (Word Document)
  • Associate and Full Research Vote Page (Word Document)
  • Professional Research Data Summary
Project Scientist Series:
  • Project Scientist Coversheet
  • Project Scientist Appointment Request Form (Word Document)
Other Review Materials:
  • Permanent & Term Endowed Chair Coversheet
  • Professorial & Endowed Chair Appointment Coversheet
  • Administrative Endowed Chair Form
  • History Record Legend (Excel Document)
  • History Record Template (Excel Document)
  • Pagination Legend for All Data Summaries
  • Recall Data Summary
  • Review Waiver Form
  • Special Off-Scale Salary Adjustment (Word Document)
  • Specialist Appointment Request Form (Word Document)
  • Temporary Appointment Form

Sample Letters

General
  • Confidential Statement (Word Document)
  • Near Relative (Word Document)
  • Non-Senate Emeritus Conferral (Word Document)
  • Unsolicited Letter – Unsolicited (Word Document)
Assistant Professor Rank Specific
  1. Intramural/Extramural solicitation letter for appointment, 8-year Limit Review and/or Promotion.
    • Adjunct – Appt, 8yr, Promo (Word Document)
    • HS Clinical - Appt, 8yr, Promo (Word Document)
    • Regular & In-Residnce  - Appt, 8yr, Promo (Word Document)
  2. Intramural/Extramural solicitation letter for 8-year Limit Review/Promotion for a candidate who had time off the clock and would like evaluators to know that in evaluating their body of work since appointment.
    • Adjunct with TOC (Word Document)
    • HS Clinical with TOC (Word Document)
    • Regular & In-Residence with TOC (Word Document)
Associate and Full Professor Rank Specific
  1. Intramural/Extramural solicitation letter for appointment. For all other series please use the Assistant Intramural/Extramural template. 
    • Clin X - Appt
  2. Intramural/Extramural solicitation letter for Promotion to Full rank.
    • Adjunct – Promo to Full (Word Document)
    • HS Clinical – Promo to Full (Word Document)
    • Reg & InRes – Promo to Full (Word Document)
    • Clin X – Promo to Full (Word Document)
  3. Intramural/Extramural solicitation letter for Step VI.
    • Adjunct – Step 6 (Word Document)
    • HS Clin – Step 6 (Word Document)
    • Reg & InRes – Step 6 (Word Document)
    • Clin X – Step 6 (Word Document)
  4. Intramural/Extramural solicitation letter for Above-Scale.
    • Adjunct – AS (Word Document)
    • HS Clin – AS (Word Document)
    • Reg & InRes – AS (Word Document)
    • Clin X - AS (Word Document)
Solicitation letters for all Professorial Series
  1. Peer/Student solicitation letter for assessment of teaching.
    • For all Professorial Series EXCEPT Clin X - Teaching (Word Document)
    • Clin  X - Teaching (Word Document)
    • Intramural/Extramural solicitation letter for Joint Appointments, Interdepartmental Programs, and Organized Research Units  (Word Document)
Assistant Professional Research Specific

Intramural/Extramural solicitation letter for 8-year Limit Review/Promotion - for a candidate who had time off the clock and would like evaluators to know that in evaluating their body of work since appointment.

Associate and Full Professional Research Specific
  • Intramural/Extramural solicitation letter for Appointment and other actions not stated below – Rsch Solicitation Letter v.2.15 (Word Document)
  • Intramural/Extramural solicitation letter for Promotion to Full rank – Rsch Promo to Full (Word Document)
  • Intramural/Extramural solicitation letter for Step VI – Rsch 6 (Word Document)
  • Intramural/Extramural solicitation letter for Above-Scale - Rsch AS (Word Document)
Associate and Full Project Scientist Specific

Intramural/Extramural solicitation letter for Appointment and other actions not stated below – Proj Sci Solicitation Letter v.3.16 (Word Document)

Workgroup Minutes

Recent Minutes
  • Academic Personnel Meeting Minutes are available in Box
Like Us on Facebook Follow Us on Twitter Subscribe to Our Videos on YouTube Follow us on Instagram Connect with Us on LinkedIn Follow us on Pinterest Follow us on Flickr Follow us on Sharecare
Top U.S. Medical Schools in Primary Care
  • Giving
  • Contact Us
  • Diversity
  • Emergency
  • Maps & Directions
  • Publications
  • Directory
  • Report Misconduct
  • Volunteer
  • Biomed Library
  • Newsroom
  • Smoke-Free
  • Sitemap
  • Terms of Use
  • Report Broken Links
Top U.S. Medical Schools in Research
Like Us on Facebook Follow Us on Twitter Subscribe to Our Videos on YouTube Follow us on Instagram Connect with Us on LinkedIn Follow us on Pinterest Follow us on Flickr Follow us on Sharecare