Room Reservation Procedures

Please reference the Geffen Hall Building Access Policy before reserving a room.

Events Online (EOL)

All extracurricular events must be registered via the EOL system for administrative review and authorization if they meet any of the following criteria:

  1. More than 25 attendees are anticipated to attend, excluding Official University Functions.
  2. A Non-Affiliate is a guest speaker, excluding registered classes.
  3. Alcohol will be served.
  4. Tenting or installation of other structures (see UCLA Procedure 850.1).
  5. Commercial filming (see UCLA Policy 863).
  6. Public Food Event or the sale of food and/or merchandise, excluding RCO fundraisers at Bruin Walk picnic benches or approved by department for spaces under departmental control.

All requests must be submitted through EOL for appropriate review and approval a minimum of ten (10) working days prior to the execution or administration of any Organized Event.

Register Your Event

DGIT Room Reservations

Utilize Ad Astra to reserve a room on campus.  

Lecture Halls and Conference Rooms

There are currently three conference rooms and three seminar rooms that are available for general reservations in Geffen Hall.  

Note: Please complete this form if you are a DGSOM student organization or DGSOM student to reserve a room.

 If you are not a medical student and don't have access to request the larger rooms in Geffen Hall through Ad Astra, please contact Geffen Hall Building Manager, Lia Bygrave Ramer, LRamer@mednet.ucla.edu.

 Reserve Rooms

Responsibility and References

  1. RESPONSIBILITY 
    Medical Education Community (Faculty, Fellows, Instructors, Residents, Staff, and Medical Students)
    Visitors/Guests
  2. REFERENCES
    Geffen Hall Building Access Policy 
    LCME Element 5.11 Study/Relaxation/Storage Space/Call Rooms
    UCLA policies, including but not limited to: 860, 862, 863, 850, and 852
    Time, Place, Manner Polices 
  3. POLICYOWNER 
    Student Affairs Office
  4. REVIEWED BY 
    Building Manager
    Curricular Affairs Office 
  5. APPROVED By
    Vice Dean of Education
  6. REVIEWED DATE and REVIEW CYCLE 
    April 2026, 5-Year review cycle