Compliance Requirements
Background Checks
DGSOM participates in the national criminal background check service recommended by the AAMC. This is to ascertain the ability of accepted applicants to eventually become licensed physicians in the future, enhance the safety and well-being of patients, and ensure the public’s continuing trust in the medical profession.
Additionally, background checks will also be required as an onboarding requirement at some of our affiliated hospitals.
Computing & Encryption Requirements
All medical students at the David Geffen School of Medicine at UCLA must own an encrypted laptop and mobile device that meet requirements specified on the DGIT website.
To use any device for University business, it must satisfy all the security requirements and standards of both the University and UCLA Health. Devices that cannot meet these requirements are not suitable for University work and are not permitted to access or store any University data. Please go to the following web site for more information about products and support provided by DGIT - Digital Technology, including information about AirWatch for mobile devices, computer encryption, MFA and more.
Mednet Email Requirement
Because of our reliance on technology in our curriculum and day-to-day communication, all medical students at the David Geffen School of Medicine at UCLA are required to:
- Use the UCLA Mednet email account as their official email account for the School of Medicine for all official business with faculty and staff as it is secure, verifiable, and protects the transmission of sensitive information.
- Access your Mednet email account daily for timely communication. Communication from non-Mednet accounts (BOL, gmail, or other personal accounts) will not be accepted as they are not secure or verifiable.
Why the Mednet Email Account?
DGSOM medical students receive Mednet accounts as they start their first year. To be eligible to receive a Mednet account, accepted students must complete the Mednet Accounts for Entering Medical Students Secret Word Submission form on the Accepted Student Checklist. Information about new accounts will be emailed. These requirements are in addition to UCLA and University of California Policies regarding the use of email and other IT Policies.
Because you will be working with patients throughout your four years, it is important that all email communications that might contain patient information be secure. All emails between Mednet email users stay within the secure Mednet system. This is why you cannot forward your Mednet emails to any non-Mednet email systems.
Student access to Mednet accounts will be disabled upon graduation.
Respiratory Fit Testing Requirement
Respiratory fit testing is an annual requirement.
DGSOM coordinates free sessions each year; students that miss these sessions or deviate from the standard four-year MD curriculum may be responsible for arranging their own RFT to maintain compliance. Fitting must be completed using one of the following: PAPR, N95 Kimberly-Clark or N95 Halyard.
UCLA Communication and Photograph Waiver
The University Communication and Photograph Waiver is signed upon matriculation by medical students to grant permission for use of name, image and statements.