Purchasing & Payments

The DGSOM Controller’s team strives to promote and maintain uniform compliance of all Purchasing & Payments procedures within DGSOM. These procedures include department Travel & Entertainment reimbursements, Sponsorships, and other related procedures.

For questions about these initiatives please use the helpful links provided below or email the Dean's Office Controls & Compliance team @ DeansOfficeCompliance@mednet.ucla.edu.

Departmental Chair & CAO Travel Express Reimbursement

The Dean’s Office Controls and Compliance team has developed Standard Operating Procedures outlining the process that departmental Chair’s and CAO’s should follow to ensure proper approval of Travel Express reimbursements.

Travel Express Reimbursement Approvers

UCOP policy BUS-79 and G-28 issue guidance that any individual with delegated approval authority may not approve the expenses of any employee to whom he reports directly or indirectly. In an effort to ensure compliance, all Travel Express reimbursements should be submitted with Anja Paardekooper, Senior Associate Dean of DGSOM, as the approver.

Questions about Chair & CAO Travel Expenses? Please review the resources below or Email DeansOfficeCompliance@mednet.ucla.edu.

Need to add an account/cost center combination? Please review the resources below or Email DeansOfficeDSA@mednet.ucla.edu

Sponsorship Guidelines

The DGSOM Controller’s team, in conjunction with Business and Financial Solutions, has established procedures governing the sponsorship of outside activities and events by DGSOM departments.

Questions about the Sponsorship process? Please consult the resources below, or email DeansOfficeCompliance@mednet.ucla.edu.

Medical Resident Fringe Benefit Guidelines

The DGSOM Controller’s team, in conjunction with Business and Financial Solutions, has published guidelines related to the tax treatment of fringe benefits provided to Medical Residents under their Local Bargaining Agreement.

Questions about the tax treatment of fringe benefits? Please consult the resources below, or email DeansOfficeCompliance@mednet.ucla.edu.