Employee Time and Leave Reporting
Compliance
Employee Time and Leave Reporting
DGSOM Controller's Office procedures outline the requirements for employees to accurately and promptly record their time worked and any leave used on their time sheets. This procedure also outlines the requirements for managers to review and approve time sheets to meet HR payroll deadlines.
Topics
HBS
DGSOM employees use Huntington Business Systems (HBS) to submit time worked and request leave.
Policy Deadlines
Departments are responsible for compliance with biweekly and monthly timesheet deadlines.
Departments have quarterly and annual requirements to stay compliant with management of the HBS system.
Procedures and Controls
Departments should maintain records of all necessary reports to document compliance with these procedures.
Links
- DGSOM Procedures 5.01 | Employee Time Attendance and Leave Reporting: Recording & Approving Timesheets and HBS System Maintenance
- DGSOM Procedures
- HBS System Access webpage
- UCLA Policy P-196-13: Payroll: Attendance, Time Reporting and Leave Accrual Records
- UCLA Policy IA-101: Internal Control Standards: Departmental Payrolls
- UCLA Policy PPSM-2.210: Absence from Work
- UCLA Policy 360: Internal Control Guidelines for Campus Departments
- Quarterly Certification - Unapproved Time Smartsheet
- Annual Certification Timesheet Groups and HBS Roles
Contacts
Please contact Maggie Griffin, magriffin@mednet.ucla.edu, for questions regarding these topics.