Office Hours: M - F; 8:00am-5:00pm Closed on Thursdays 10:00am - 11:15am
Location: Geffen Hall, Suite 200 Telephone Number: 310-206-0434 Fax Number: 310-794-9574 Email: firstname.lastname@example.org Mailing Address:David Geffen School of Medicine at UCLA Student Affairs OfficeGeffen Hall, Suite 200 885 Tiverton Drive, Box 951720 Los Angeles, CA 90095-1720
Processing time of document requests take from 2 - 3 weeks, upon receipt, depending on time of year and volume of requests. This office does not verify Post Graduate Training or employment positions (Please refer to the GME Credentials Verification for this information).
Graduates (MD) - Licensure/Verification MIDUS: MSPE and transcript requests
Students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded.
If students are completing courses; using faculty time, library facilities, laboratories, or other University resources; or receiving University funds, they are required to register in the final term in which they expect to receive their degree.
The student record is closed to changes once a degree has been awarded.
The student record is closed to revisions in enrollment, grading, and academic actions upon award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1 Student Grievances Regarding Violations of FERPA or University Policies on Privacy Rights Applying to Disclosure or Content of Student Records.
Name changes are processed for current students only. Complete both DGSOM Name Change Form and UCLA Name Change Form.
PLEASE NOTE: Jury Duty is a legal obligation, and our general guidelines do not supersede the processes of any jurisdiction. Court processes may vary, so please contact the number on your summons should you have any questions. While the DGSOM can compose a letter on your behalf, it is your responsibility to mail the form. Only a letter or notification from the court serves as an exemption.
First Time Receiving a Jury Summons Call - Call the Jury Service hotline telephone number listed on the summons to request a postponement of your service date. Select a date as far ahead as possible as all jurors are entitled to one postponement. On occasion, doing so will remove you from the jury pool altogether.
Second Jury Summons - If you receive a second summons, or were informed that you will not receive a second summons, request a Jury Duty Exemption Letter one month prior to your service date. Complete and submit a Document Request Form with the pertinent information from your summons. The completed form may be returned via email to email@example.com, via fax (310) 794-9574 or by placing it in the Registrar mailbox (Geffen Hall, Suite 200). Processing time is 3-5 business days depending on time of year and volume of requests.
You will receive an email, from the School of Medicine Registrar, when the letter is available to pick up from the SAO.
After the Jury Summons and Exemption Letter has been mailed, call the original Jury Service hotline telephone number, listed on the summons, and ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system.
You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and can take up to a 30 minute telephone hold time. If your jury duty service in not placed on "hold" while the letter is being process it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.
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For additional information about medical student leave of absence, please visit https://medschool.ucla.edu/current-registrar-loa.
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Procedure for Letter of Good Standing and/or Enrollment Verification Letter or Transcript request:
First, access your Letter of Good Standing and/or Enrollment Verification Letter or Unofficial Transcript request through the Student Document Portal: https://studentdocs.dgsom.ucla.edu/. For Official Transcript requests, please complete and submit a Document Request Form. To minimize potential fraud, an electronic transcript issued directly to the student will be identified as “Issued to the Student.”
Should you have access issues with the Student Document Portal, please let us know, and submit a Document Request Form. The completed form may be returned via email to firstname.lastname@example.org, via fax (310) 794-9574 or by placing it in the Registrar mailbox (Geffen Hall, Suite 200).
Processing time is 5-10 business days depending on time of year and volume of requests.
Below are the general guidelines for requesting and purchasing Bruin ePermit parking for UCLA medical students. All students will receive updated information every quarter that will include updated pricing for each academic year.
ePermit Quarter Dates
June 17, 2019-September 15, 2019
September 16, 2019-December 31, 2019
January 1, 2020 – March 22, 2020
March 23, 2020 – June 14, 2020
When to Purchase the ePermit
June 3, 2019
August 26, 2019
December 4, 2019
March 16, 2020
Instructions for Parking Requests for UCLA Medical Students
All requests must be submitted at least 1 week in advance and no earlier than 3 weeks in advance of the date when parking is needed.
1. Apply for Parking:
Fill out the Parking Application Survey to request a parking allotment. All requests must be submitted at least 1 week in advance and no earlier than 3 weeks in advance of the date when parking is needed.
For consecutive short-term permits, you only need to fill out the survey once (just include the last day needed). For nonconsecutive permits, you will need to fill out the Parking Application Survey each time you need parking.
2. Processing by the DGSOM SAO:
You will receive an email when your application has been processed by the SAO, and your allotment assigned.
3. Purchase Your Permit:
Log in to the Bruin ePermit website using your AD or UCLA Logon, click to view your permits, and click to purchase a permit. For short term permits, select the date range desired. Please be sure to add your car(s) to your online profile. You can associate 3 cars with your ePermit at one time. However, only one car can be parked in any UCLA lot at one time.
Fees: Prices are updated annually.
Short-term permits can start any day of the week. You can only purchase one permit at a time. For consecutive permits, you will be able to purchase each additional permit the day after your previous permit expires. You can mix and match weekly and monthly permits as needed.
Prorated permits are available and the price varies by start date. End date must be the end date of respective quarter (summer ends 9/15/2019, fall ends 12/31/2019).
Parking Lot Locations (subject to availability):
Information for Medical Student Carpool Permit Requests:
School of Medicine Fees:
Fee Assessment and Payment Due Dates
School of Medicine Annual and Term Student Fees (Updates Annually in July)
Health Science Summer Fees
Student Accounts (access to Bruin Bill)
For additional information about returning from a medical student leave of absence, please visit https://medschool.ucla.edu/current-registrar-loa.
Any student who requires more than one week but less than six weeks of time off from the curriculum may request "Time Off" by submitting a "Time Off From Curriculum Request Form" to the Student Affairs Office. There may be a variety of reasons for granting this request, as determined by the Associate Dean for Student Affairs. Students interested in taking time off from the curriculum must first contact the Associate Dean for Student Affairs, who will consider the merits of each individual case and work with the individual student and appropriate faculty.