Office Hours: M - F; 8:00am-5:00pm Closed on Thursdays 10:00am - 11:15am
Location: Geffen Hall, Suite 200 Telephone Number: 310-206-0434 Fax Number: 310-794-9574 Email: registrar@mednet.ucla.edu Mailing Address:David Geffen School of Medicine at UCLA Student Affairs OfficeGeffen Hall, Suite 200 885 Tiverton Drive, Box 951720 Los Angeles, CA 90095-1720
Processing time of document requests take from 2 - 3 weeks, upon receipt, depending on time of year and volume of requests. This office does not verify Post Graduate Training or employment positions (Please refer to the GME Credentials Verification for this information).
Graduates (MD) - Licensure/Verification MIDUS: MSPE and transcript requests
Students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded.
If students are completing courses; using faculty time, library facilities, laboratories, or other University resources; or receiving University funds, they are required to register in the final term in which they expect to receive their degree.
The student record is closed to changes once a degree has been awarded.
The student record is closed to revisions in enrollment, grading, and academic actions upon award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1 Student Grievances Regarding Violations of FERPA or University Policies on Privacy Rights Applying to Disclosure or Content of Student Records.
Name changes are processed for current students only. Complete both DGSOM Name Change Form and UCLA Name Change Form.
The UCLA Housing Application for graduate and family housing opens in Spring of each year for the following academic year.
Students may access the application and updated information via the UCLA Housing website. To apply, select “Apply for Housing.” Students with no UID will only be able to apply once a UID is assigned. If a student is having trouble applying, please email the Housing Office at uclahousing@housing.ucla.edu.
The Graduate Housing Timeline may be useful in providing an overview of the application and offer process.
Additional Details regarding DGSOM’s Priority Allocation
DGSOM’s departmental priority allocation from UCLA Housing is only used for incoming medical students. Students who complete their SIR/SLR and their housing application by the priority deadline in mid-May will be included in the priority allocation. This allocation will give priority for an annual housing offer, which for Single Graduate Housing can be extended for up to 2 additional years (3 years total). Please visit UCLA Housing’s web site and Housing offers/contracts for the for most complete and up-to-date information.
Please note that, while the School of Medicine makes every effort to secure housing for its incoming students, there is no guarantee for housing allotment. Increasing your options (location, room type, etc.) will increase your chances of getting a spot in UCLA Graduate Student Housing.
Unfortunately, current continuing medical students are not eligible for our departmental priority allocation.
PLEASE NOTE: Jury Duty is a legal obligation, and our general guidelines do not supersede the processes of any jurisdiction. Court processes may vary, so please contact the number on your summons should you have any questions. While the DGSOM can compose a letter on your behalf, it is your responsibility to mail the form. Only a letter or notification from the court serves as an exemption.
Procedure:
First Time Receiving a Jury Summons Call - Call the Jury Service hotline telephone number listed on the summons to request a postponement of your service date. Select a date as far ahead as possible as all jurors are entitled to one postponement. On occasion, doing so will remove you from the jury pool altogether.
Second Jury Summons - If you receive a second summons, or were informed that you will not receive a second summons, request a Jury Duty Exemption Letter one month prior to your service date. Complete and submit a Document Request Form with the pertinent information from your summons. The completed form may be returned via email to registrar@mednet.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (Geffen Hall, Suite 200). Processing time is 3-5 business days depending on time of year and volume of requests.
You will receive an email, from the School of Medicine Registrar, when the letter is available to pick up from the SAO.
After the Jury Summons and Exemption Letter has been mailed, call the original Jury Service hotline telephone number, listed on the summons, and ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system.
You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and can take up to a 30 minute telephone hold time. If your jury duty service in not placed on "hold" while the letter is being process it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.
Back to top
For additional information about medical student leave of absence, please visit https://medschool.ucla.edu/current-registrar-loa.
Procedure for Letter of Good Standing and/or Enrollment Verification Letter or Transcript request:
First, access your Letter of Good Standing and/or Enrollment Verification Letter or Unofficial Transcript request through the Student Document Portal: https://studentdocs.dgsom.ucla.edu/. For Official Transcript requests, please complete and submit a Document Request Form.
Should you have access issues with the Student Document Portal, please let us know, and submit a Document Request Form. The completed form may be returned via email to registrar@mednet.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (Geffen Hall, Suite 200).
Processing time is 5-10 business days depending on time of year and volume of requests.
Below are the general guidelines for requesting and purchasing Bruin ePermit parking for UCLA medical students. All students will receive updated information every quarter that will include updated pricing for each academic year. Weyburn Terrace Residents should apply for parking with housing.
UCLA also has summer parking (June 14 –September 12) available for all students (except Weyburn Terrace residents) in structures 2, 3, 4, 7, Sunset Village, and Dykstra- De Neve without needing a parking allotment from DGSOM. However, prices are higher for short term permits. You can purchase those permits directly online with the ePermit system.
2020-2021
Summer
Fall
Winter
Spring
ePermit Quarter Dates
June 14 - September 12, 2021
September 14 - December 31, 2020
January 1, 2020 - March 21, 2021
March 22, 2021 - June 13, 2021
When to Purchase the ePermit
June 7, 2021
August 31, 2020
November 20, 2020
March 17, 2021
Instructions for Requesting Parking Allotments from DGSOM for UCLA Medical Students
All requests must be submitted at least 1 week in advance and no earlier than 3 weeks in advance of the date when parking is needed.
1. Apply for Parking:
Fill out the Parking Application Survey to request a parking allotment. All requests must be submitted at least 1 week in advance and no earlier than 3 weeks in advance of the date when parking is needed.
For consecutive short-term permits, you only need to fill out the survey once (just include the last day needed). For nonconsecutive permits, you will need to fill out the Parking Application Survey each time you need parking.
2. Processing by the DGSOM SAO:
You will receive an email when your application has been processed by the SAO, and your allotment assigned.
3. Purchase Your Permit:
Log in to the Bruin ePermit website using your AD or UCLA Logon, click to view your permits, and click to purchase a permit. For short term permits, select the date range desired. Please be sure to add your car(s) to your online profile. You can associate 3 cars with your ePermit at one time. However, only one car can be parked in any UCLA lot at one time.
Fees: Updated Annually.
Short-Term Permits:
Short-term permits can start any day of the week. You can only purchase one permit at a time. For consecutive permits, you will be able to purchase each additional permit the day after your previous permit expires. You can mix and match weekly and monthly permits as needed.
$6
Yellow Weekly Permits
(7 days and can start any day of the week.)
$30 ($4.29/day)
$35 ($5/day)
Monthly Permits
(30 days and can start on any day of the week.)
$86 ($2.8/day)
$147 ($4.9/day)
Summer Session A
$129 ($2.6/day)
Parking Lots: 2, 3, 4, 7, Sunset
Summer Session C
Parking Lots: 2, 3, 4, 7, Sunset Village, and Dykstra- De Neve
Quarterly Permits:
Prorated permits are available and the price varies by start date. End date must be the end date of respective quarter.
Parking Lot Locations (subject to availability):
Information for Medical Student Carpool Permit Requests:
School of Medicine Fees:
Fee Assessment and Payment Due Dates
School of Medicine Annual and Term Student Fees (Updates Annually in July)
Health Science Summer Fees
Student Accounts (access to Bruin Bill)
Billing
Residence Requirements
Fee Refunds
For additional information about returning from a medical student leave of absence, please visit https://medschool.ucla.edu/current-registrar-loa.
Any student who requires more than one week but less than six weeks of time off from the curriculum may request "Time Off" by submitting a "Time Off From Curriculum Request Form" to the Student Affairs Office. There may be a variety of reasons for granting this request, as determined by the Associate Dean for Student Affairs. Students interested in taking time off from the curriculum must first contact the Associate Dean for Student Affairs, who will consider the merits of each individual case and work with the individual student and appropriate faculty.
