Office Hours: M - F; 8:00am-5:00pm Closed on Thursdays 10:00am - 11:15am
Location: Geffen Hall, Suite 200 Telephone Number: 310-206-0434 Fax Number: 310-794-9574 Email: firstname.lastname@example.org Mailing Address:David Geffen School of Medicine at UCLA Student Affairs OfficeGeffen Hall, Suite 200 885 Tiverton Drive, Box 951720 Los Angeles, CA 90095-1720
Processing time of document requests take from 2 - 3 weeks, upon receipt, depending on time of year and volume of requests. This office does not verify Post Graduate Training or employment positions (Please refer to the GME Credentials Verification for this information).
Graduates (MD) - Licensure/Verification MIDUS: MSPE and transcript requests
Students must be either registered and enrolled or on an official leave of absence every term until their degrees are awarded.
If students are completing courses; using faculty time, library facilities, laboratories, or other University resources; or receiving University funds, they are required to register in the final term in which they expect to receive their degree.
The student record is closed to changes once a degree has been awarded.
The student record is closed to revisions in enrollment, grading, and academic actions upon award of a degree. Students are responsible for requesting review of their record prior to award of their degree. See UCLA Procedure 220.1 Student Grievances Regarding Violations of FERPA or University Policies on Privacy Rights Applying to Disclosure or Content of Student Records.
PLEASE NOTE: Jury Duty is a legal obligation, and our general guidelines do not supersede the processes of any jurisdiction. Court processes may vary, so please contact the number on your summons should you have any questions. While the DGSOM can compose a letter on your behalf, it is your responsibility to mail the form. Only a letter or notification from the court serves as an exemption.
First Time Receiving a Jury Summons Call - Call the Jury Service hotline telephone number listed on the summons to request a postponement of your service date. Select a date as far ahead as possible as all jurors are entitled to one postponement. On occasion, doing so will remove you from the jury pool altogether.
Second Jury Summons - If you receive a second summons, or were informed that you will not receive a second summons, request a Jury Duty Exemption Letter one month prior to your service date. Complete and submit a Document Request Form with the pertinent information from your summons. The completed form may be returned via email to email@example.com, via fax (310) 794-9574 or by placing it in the Registrar mailbox (Geffen Hall, Suite 200). Processing time is 3-5 business days depending on time of year and volume of requests.
You will receive an email, from the School of Medicine Registrar, when the letter is available to pick up from the SAO.
After the Jury Summons and Exemption Letter has been mailed, call the original Jury Service hotline telephone number, listed on the summons, and ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system.
You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and can take up to a 30 minute telephone hold time. If your jury duty service in not placed on "hold" while the letter is being process it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.
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An approved Leave of Absence (LOA) is defined by an absence from the curriculum of more than six consecutive weeks. Students on an approved Leave of Absence for any reasons other than an Academic Leave of Absence do not pay registration fees, are not permitted to enroll in required or elective medical school Blocks, Courses or Clerkships, and will not receive credit for any completed coursework (i.e., M.B.A., M.P.H., M.P.P., Ph.D. programs, research, etc.).
The maximum period for an approved Leave of Absence for any reasons other than an Academic Leave of Absence is one academic year, which may be extended for one additional academic year upon review on an individual basis by the Committee on Academic Standing, Progress, and Promotion (CASPP). If the student is not ready to return after two years, the student may be administratively withdrawn from DGSOM by CASPP.
The student requesting a Leave of Absence must provide the reasons for the leave and a plan to return in writing to the Associate Dean for Student Affairs, who will then present the request to CASPP. CASPP is responsible for reviewing and determining whether to approve a student's request for a Leave of Absence.
A Leave of Absence may be for academic, medical, personal, and/or administrative reasons:
An approved Academic Leave of Absence is generated by the student, and provides students with the necessary time to complete an academic pursuit and is not subject to the two year maximum leave interval as indicated above. Examples of an approved Academic Leave of Absence include but are not limited to:
NOTE: Students participating in the Medical Scientist Training Program (MSTP) will require an approved Academic Leave of Absence greater than two years in order to complete the requirements of the MSTP program, and are not subject to the two year maximum leave interval as indicated above.
An approved Medical Leave of Absence may be generated by the Dean's Office, the student's physician, or the institution. A student's treating physician and/or an independent evaluator must attest to the student's inability to participate in the curriculum. Examples of an approved Medical Leave of Absence include but are not limited to:
An approved Personal Leave of Absence is generated by the student in order to attend to emotional, economic, or other factors that affect the student’s ability to participate in the curriculum. Examples of an approved Personal Leave of Absence include but are not limited to:
An Administrative Leave of Absence may be generated by several institutional entities including: an Academic Performance Committee (APC); the Committee on Academic Standing, Progress, and Promotion (CASPP); Associate Dean for Student Affairs; and the Dean's Office. Examples of reasons for an Administrative Leave of Absence include but are not limited to:
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Procedure for Letter of Good Standing and/or Enrollment Verification Letter or Transcript request:
First, access your Letter of Good Standing and/or Enrollment Verification Letter or Unofficial Transcript request through the Student Document Portal: https://studentdocs.dgsom.ucla.edu/. For Official Transcript requests, please complete and submit a Document Request Form.
Should you have access issues with the Student Document Portal, please let us know, and submit a Document Request Form. The completed form may be returned via email to firstname.lastname@example.org, via fax (310) 794-9574 or by placing it in the Registrar mailbox (Geffen Hall, Suite 200).
Processing time is 5-10 business days depending on time of year and volume of requests.
Below are the general guidelines for requesting and purchasing Bruin ePermit parking for medical students. All students will receive updated information every quarter that will include updated pricing for each academic year.
ePermit Quarter Dates
June 17, 2019-September 15, 2019
September 16, 2019-December 31, 2019
January 1, 2020 – March 22, 2020
March 23, 2020 – June 14, 2020
When to Purchase the ePermit
June 3, 2019
September 3, 2019
Instructions for Parking Requests for UCLA Medical Students
All requests must be submitted at least 1 week in advance and no earlier than 3 weeks in advance of the date when parking is needed.
1. Apply for Parking:
Fill out the Parking Application Survey to request a parking allotment. All requests must be submitted at least 1 week in advance and no earlier than 3 weeks in advance of the date when parking is needed.
2. Processing by the DGSOM SAO:
You will receive an email when your application has been processed by the SAO, and your allotment assigned.
3. Purchase Your Permit:
Log in to the Bruin ePermit website using your AD or UCLA Logon, click to view your permits, and click to purchase a permit. For short term permits, select the date range desired. Please be sure to add your car(s) to your online profile. You can associate 3 cars with your ePermit at one time. However, only one car can be parked in any UCLA lot at one time.
Fees: Prices are updated annually.
Information for Medical Student Carpool Permit Requests:
School of Medicine Fees:
Fee Assessment and Payment Due Dates
School of Medicine Annual and Term Student Fees (Updates Annually in July)
Health Science Summer Fees
Student Accounts (access to Bruin Bill)
With the exception of students participating in MSTP, the maximum period for an approved Leave of Absence is one academic year, which may be extended for one additional academic year upon review on an individual basis by the Committee on Academic Standing, Progress, and Promotion (CASPP). If the student is not ready to return after two years of an approved LOA, the student may elect to withdraw from DGSOM, the student may petition CASPP for an extension of their LOA, or based on individual circumstances may be dismissed from DGSOM by CASPP.
Any student who requires more than one week but less than six weeks of time off from the curriculum may request "Time Off" by submitting a "Time Off From Curriculum Request Form" to the Student Affairs Office. There may be a variety of reasons for granting this request, as determined by the Associate Dean for Student Affairs. Students interested in taking time off from the curriculum must first contact the Associate Dean for Student Affairs, who will consider the merits of each individual case and work with the individual student and appropriate faculty.