Resident Policies for Graduate Medical Education
The purpose of the David Geffen School of Medicine at UCLA policies is to ensure the quality and safety of both patient care and resident behaviors. Please take some time to review the following Resident guidelines.
The David Geffen School of Medicine at UCLA is committed to establishing and maintaining an environment in which every community member is enabled and encouraged to excel. This will happen only if all of us work in harmony, free of intimidation, exploitation, ridicule and harassment. We must maintain a productive environment in which no individual is subject to discrimination or abuse. This statement should be read as consistent with and in connection with UCLA policies relating to harassment and discrimination.
Specific behaviors that are not acceptable include:
Gender and Power Abuse Committee: Each member of the Gender and Power Abuse Committee of the David Geffen School of Medicine at UCLA is trained to discuss your concerns informally and confidentially, explain what resources are available and give suggestions on how to resolve your situation.
Trainees: The GME Office is available to assist you with the interpretation of UCLA’s Academic Due Process Policy. Please feel free to contact us at (310)206-5674 or GME@mednet.ucla.edu to set up an appointment.
Programs: Please contact the GME Office for consultation prior to placing a trainee on leave or taking an Academic Disciplinary Action. The GME Office must be notified when an Educational Notice of Concern is to be issued. Please feel free to contact us at (310)206-5674 or GME@mednet.ucla.edu
Academic Due Process Policy
Upon completion of the selection process, residents and fellows are appointed for one year (see Policy on Resident Eligibility and Selection).
Initial appointment and any subsequent appointment are contingent upon meeting California state licensing requirements, and visa requirements, if applicable. Residents who graduated from U.S. or Canadian medical schools must obtain a license to practice medicine from the State of California prior to the commencement of a third year of postgraduate training in an ACGME accredited program. Graduates of international medical schools, whether United States nationals or not, must obtain a license to practice medicine prior to the commencement of a fourth year of postgraduate training in an ACGME accredited program. Failure to have the necessary license or registration will result in non-appointment.
The following criteria are applied annually thereafter: Decisions on yearly reappointment shall be based on quality of performance and conduct as documented in written evaluations described in the section on Evaluations in the House Staff Manual, plus any other written information.
House officers shall succeed from one postgraduate level to the next postgraduate level of the particular program to which the house officer was appointed unless any of the following occurs: The house officer is released from the program for any of the following:
In a standard program where appointments commence on or around July 1, reappointment notification shall be given no later than February 28. When appointments occur on nonstandard dates, reappointment shall be announced three months prior to completion of the initial training period. If, in the opinion of the department chairperson, there has not been an adequate period of time for evaluation, the evaluation period will be extended and the house officer so notified.
Revisions approved by the GMEC: 9/22/08
Clinical and Educational Work Hours Policy
Reviewed and Approved by GMEC 5/22/17
Drug Free Workplace
Recruitment, selection and appointment of residents and fellows are performed by the Program Directors with oversight by the Institution's GMEC and in accordance with ACGME and California Medical Board requirements.
To be eligible to be a UCLA house officer (resident or fellow), applicants must fulfill the following selection criteria:
Each program is responsible for the selection of their house staff, and will have a selection committee that will review the credentials of all applicants. Programs that participate in the National Resident Matching Program or any sub-specialty Match must accept their first tier residents through their Match.
Revisions approved by the GMEC: 7/23/07
The special nature of residency programs requires ongoing communication between the trainees, the training programs, administrators and others at UCLA Medical Center, and affiliated institutions.
The general policy of the School of Medicine requires residents be available by email. Trainees are required to have a UCLA Mednet account, which is provided at no cost. Outside email accounts may be forwarded to the UCLA Mednet account. Trainees are responsible for the content of their email and must check their email at least once every three days, unless they are on approved leave.
A. A written evaluation of each house officer shall be made by the attending physician on each house officer's rotation(s). A written composite of all evaluations shall be made and a copy of the composite must be provided to the individual house officer. The house officer shall be given the opportunity to discuss their performance and the written composite with the program director at least annually or more often as necessary or requested. The house officer shall be notified within a reasonable time if an evaluation for a given rotation indicates unsatisfactory performance. Both annual and rotational evaluations shall be included in the house officer's records.
B. The records of each house officer shall be maintained as confidential, and he consent of the individual shall be required before access is allowed to such records except where permitted or required by law, or where directly or routinely required in the administration of the training program. House Officers will receive a written composite of their evaluations and other administrative materials upon request and in accordance with applicable University policy. Evaluations of individual performance are part of the training evaluation and per Medical Staff policy, are maintained as confidential.
C. Program advancement and appointment are not assured nor guaranteed to the resident, but are contingent upon the resident's satisfactory demonstration of progressive advancement in scholarship and continued professional growth. Unsatisfactory house staff evaluations can result in required remedial activities, temporary suspension from duties, or termination of appointment and residency education.
Fatigue Mitigation Transportation Reimbursement Policy
The UCLA Global Health Program have worked with the GME Office to organize the application process and requirements for participation in global health electives. We appreciate your careful review of the Global Health Pre-Travel Requirements that have been established for all residents and fellows travelling to international medical sites for training and research.
Details may be found at the UCLA Global Health Program website. This website is intended to assist residents and fellows in completing the UCLA GME requirements for international electives. It does not replace additional requirements that your program may request.
In short, requirements for application submission are the following:
Please contact the GME office with questions.
All residents and fellows who participate in Post-Graduate training in Accreditation Council for Graduate Medical Education (ACGME) accredited programs must comply with State of California Physician Licensure requirements. These include the following:
Postgraduate Training License (PTL): Obtain a Postgraduate Training License (PTL) within 180 days after enrollment which will remain in effect until the completion of 36 months of post-graduate training. Application for the PTL may begin once confirmation of acceptance in an ACGME training program has occurred.
Physician's Licensure: Obtain a License to practice medicine in California within 90 days after completion of 36 months of post-graduate training in a program accredited by either the ACGME, Royal College of Physicians and Surgeons of Canada, or College of Family Physicians of Canada. Note that 24 months of post-graduate training must be consecutive in the same program. If California licensure is not obtained within 90 days after completion of 36 months of post-graduate training, all clinical training must cease.
Residents and fellows will be notified when they commence training that their appointment will be contingent upon compliance with California physician licensure requirements.
Residents and fellows who fail to meet California physician licensure requirements by the start date of their program will not be appointed. For trainees enrolled in UCLA ACGME accredited programs, failure to comply with California physician licensure requirements will result in dismissal from the training program, in accordance with UCLA GME Academic Due Process policy.
Training programs are required to notify the California Medical Board or Osteopathic Board in event of a change in status for trainees working under a PTL within 30 days of the event, including but not limited to resignation, termination, or any disruption in training.
Approved by GMEC: December 2, 2019
Important information in regard to DGSOM GME Moonlighting Policy:
For Program Directors and Departments:
Graduate medical education training programs accredited or approved by the ACGME or ABMS fall within the jurisdiction of the GMEC, which provides oversight to ensure compliance with all institutional and ACGME requirements. These include but are not limited to educational concerns and activities, and policies on duty hours, supervision, evaluation, due process, and resident work environment.
Non-ACGME accredited or ABMS approved medical education training programs are the responsibility of the sponsoring academic department and do not fall under the jurisdiction of the GMEC. For these career development activities, it is the responsibility of the sponsoring department to ensure compliance with all relevant university, medical center, and medical staff policies. These individuals may not be appointed in the Post Graduate Year series.
Approved by GMEC: 3/6/06 Effective Date: 7/1/07
The University is obligated by the California Tort Claims Act (Government Code section 825) to defend house officers against any liability or malpractice claim arising out of the house officer's acts or omissions within the scope of University duties. Professional liability insurance coverage is maintained to meet such obligation. Exceptions to such coverage are acts or omissions in the course of activities not within the scope of the house officer's University duties and acts or omissions resulting from actual fraud, corruption, malice, or criminal negligence. House staff members contacted by attorneys or others regarding malpractice suits are asked to immediately notify the Medical Center Risk Management Department (x43500) who will advise on how to respond or coordinate the response on their behalf. See the section on Risk Management in this manual.
1. A house officer on vacation or other authorized leave of absence shall not be required to make up night or weekend call for that specific period. The Program Director or designate shall arrange coverage for the house officer on authorized leave.
2. The Program Director or designate shall keep accurate records of each house officer's night, weekend, and holiday call work, which records shall be available for review by each house officer. Members of the house staff shall be permitted to exchange schedules with each other, provided that proper coverage is provided and upon advance notification and approval of the appropriate chief resident and/or either the department chairperson or the residency program director.
Sexual Harassment Policy
Transition of Care
Successful completion of USMLE or COMLEX is necessary to obtain a California medical license, which is required for appointment or continuation in any UCLA postgraduate training program after the 2nd or 3rd postgraduate year, in accordance with California licensing regulations.
Residents will be required to sign a statement at the time of appointment, acknowledging that they understand and will comply with this policy. The policy will be made available to residents and applicants on the GME website.
USMLE STEP 1 & 2/COMLEX Level 1 & 2
USMLE STEP 3 or COMLEX Level 3
Reviewed and accepted by GMEC 4/27/2020
Sleep and rest, eating, bathroom, and shower facilities that provide privacy, security, sound proofing, quiet, good ventilation, and convenient telephones are provided.
Ancillary support services that provide, in as far as possible; 24-hour phlebotomy and IV services; 24-hour access to medical records, and to radiology, laboratory, and other diagnostic services; and access to transport, escort, and ward secretarial services are available.
The laboratory and radiologic information retrieval system is online 24 hours/day. The medical records system that documents the course of each patient's illness and care is available 24 hours/day online and from the File Room.
Security and personal safety measures are provided to residents in all locations, including parking facilities, hospital and institutional grounds.
The UCLA Graduate Medical Education Committee has been designated as the authoritative body to review concerns related to work conditions, as well as issues related to the program and/or faculty. Residents who have concerns about their work conditions, program or faculty, should address their Program Director and/or Chair. If problems or concerns are not resolved at this level, these should be brought to the attention of the GMEC or Resident Action Committee, a subcommittee of the GMEC for review and recommendations. The GMEC is then charged with the resolution or the concern or issue.